Administrative Assistant

1 week ago


Edmonton, Canada Associated Engineering Group of Companies Full time

**Job Description**:
We are searching for a talented **Administrative Assistant** to join our team in **Edmonton**.

What you will be doing:

- Coordinating and facilitating administrative systems and processes to allow teams to optimize work-delivery.
- Preparing reports, contract documents, letters, and presentation slides in accordance with our professional standards.
- Providing project administration assistance (e.g., opening and closing projects, scope changes).
- Assisting and coordinating project delivery (e.g. word processing, printing, document assembly, invoice review).
- Completing editorial reviews of written deliverables for clients and other external parties.
- Assisting and coordinating proposal preparation and other business development materials.
- General administrative tasks such as travel and meeting coordination and records management.
- Occasional receptionist duties as required.

**Job Requirements**:
What you will bring:

- An undergraduate degree or diploma in business administration, office administration or a related field of study.
- 8+ years’ administrative experience preferably in a professional office environment.
- Advanced capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and other office software.
- Excellent oral and written communication skills.
- Technical writing and editorial experience are an asset.
- Prior experience in the environmental/engineering consulting industry is an asset.
- Prior experience with marketing/business development activities is an asset.
- Experience using graphic design software (example: Photoshop, Illustrator) is an asset.

What we offer:

- A centrally located office in the heart of downtown Edmonton, that is easily accessible by both bus and LRT, and steps away from Edmonton’s beautiful river valley.
- A hybrid work environment that allows for a combination of working from home and in the office. Competitive salary and benefits, including a fitness allowance, and company-matching pension program.
- Ongoing support for your growth and development, including a formal Professional Development program, mentoring programs, training opportunities, professional designation support, and a Young Professionals Group.
- An on-site fitness center accessible to all staff, with full amenities.
- Discounted rates at a neighboring childcare facility.
- An active Social Club that promotes social activities in and outside the office and offers subsidized tickets to local events like Taste of Edmonton.



  • Edmonton, Canada Administrative Full time

    The main responsibilities of this role are: - Greet and account for residents - Able to provide assistance where possible to residents in carrying out day-to-day activities - Answer all in-coming calls, able to respond to general questions and call taxis - Assist with visitor health screenings at the door and taking temperatures prior to allowing visitors...


  • Edmonton, Alberta, Canada Appalachian Regional Healthcare Inc. Full time

    OverviewThe Administrative Assistant is accountable for implementing specific work projects and for performing administrative tasks relative to the operation of the Hospital or Clinic.Special InstructionsExperience preferred.Responsibilities1. Responsible for assisting employees with personnel and labor relations matters.2. Compile data that is relative to...


  • Edmonton, Canada Flair Airlines Ltd. Full time

    **Are you ready to take your career to new heights?** **Job Title**:Administrative Assistant **Department**:Executive Office and Corporate Services **Location**: Edmonton, AB (YEG) **Work Arrangement**:The Administrative Assistant will be located at head office located at the Edmonton International Airport. Office hours are Monday to Friday, but hours...


  • Edmonton, Canada Norcon Construction Services Full time

    **Company Overview** Norcon Construction Services is a heavy industrial civil construction company based in Edmonton, Alberta. We are experienced in both large and small civil construction projects with a focus on exceeding client’s expectations while building projects safely, on budget and ahead of schedule. We are a company that truly cares about our...


  • Edmonton, Canada Raag Solutions Full time

    **Administrative Assistant** **Edmonton, AB Canada** **6 + months** *** **This position will be onsite for the first six month term. Future terms may allow for discussions of a limited hybrid model** Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees,...


  • Edmonton, Canada Employee Benefit Funds Administration Ltd. Full time

    EBFA is a non-profit organization formed in 1993 to provide administrative services to multi-employer pension, health and welfare, and education trust funds for IBEW Local 424 plan members. EBFA provides governance and policy support to the Funds’ Board members and several committees. **We are seeking an Administrative Assistant** This position provides...


  • Edmonton, Canada MaKami College Full time

    MaKami College is a provincially licensed Private Vocational College offering a 3,000 Hour Advanced Clinical Massage Therapy Diploma Program, a Health Care Aide Certificate Program, a Business Administrative Assistant Diploma Program, a Master Instructor Diploma Program and Alberta Basic Security Training. Our vision is to provide a positive learning...


  • Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**:Provincial Head Office in Edmonton, AB **Position Status**: 2 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for multiple Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by...


  • Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**:Provincial Head Office in Edmonton, AB **Position Status**: 3 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for three Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...


  • Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**: Provincial Head Office in Edmonton, AB **Position Status**: 3 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for three Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...


  • Edmonton, Canada AX Property Management LP Full time

    ?Back to all jobs at AX Property Management LP **ADMINISTRATIVE ASSISTANT** We are searching for an** Administrative Assistant** - a customer service superstar and outstanding administrator to join our team in **Edmonton**. Why work for us? - Challenge yourself daily with interesting work with a Top Employer. - We invest in our people, assets, and our...


  • Edmonton, Canada Latino Food Market Full time

    Administrative Assistant Duties and Responsibilities: - Answer phones and greet visitors - Schedule and coordinate meetings - Collate and distribute mail - Schedule appointments and maintain calendars - Write and edit communications, from letters to reports and instructional documents Traits and Competencies: kind, patient, friendly, helpful, positive &...


  • Edmonton, Canada Hybrid Infusions Full time

    **Why Join Hybrid Infusions?** Are you passionate, ambitious, and hardworking with great Administration and office support experience? Hybrid Infusions is seeking an Administrative Assistant to support day-to-day administration of facility operations. Hybrid Infusions is an equal opportunity employer, home of the premium cannabis brand Virtue Cannabis. Our...


  • Edmonton, Canada Eiffel Construction Full time

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Also, design and drawing software knowledge is an...


  • Edmonton, Canada CTA Architecture + Design LTD. Full time

    **Administrative Assistant, Edmonton Office** CTA Architecture + Design is seeking an Administrative Assistant to support the Edmonton Office. **Responsibilities**: **Administration** - Greet and Receive clients and other parties that arrive at this office and respond to all telephone and in-person inquiries from clients, visitors and other parties and...


  • Edmonton, Canada West Edmonton Mall Full time

    The Administrative Assistant is responsible for providing efficient and effective administrative and operational support to the various food service outlets, kitchens, banquets, and food and beverage operations of Fantasyland Hotel. **Primary Responsibilities**: - Preparing, coordinating, and recording a variety of administrative service documentations and...


  • Edmonton, Canada Superheat Full time

    We are looking for an Administrative Assistant to support our Western Canada operations. The Administrative Assistant is responsible for ensuring the smooth flow and completion of all administrative functions. This position requires excellent verbal and written communication skills, strong attention to detail and superior computer...


  • Edmonton, Canada Independent Counselling Enterprises Full time

    **Job Title: Administrative Assistant - 18 Month Term Position** Independent Counselling Enterprises (ICE) is an organization providing residential and non-residential services to adults with disabilities. The Administrative Assistant (AA) provides administrative and professional support to the ICE Management team. **Duties & Responsibilities** - Office...


  • Edmonton, Canada Independent Counselling Enterprises Full time

    **Job Title: Administrative Assistant - 18 Month Term Position** Independent Counselling Enterprises (ICE) is an organization providing residential and non-residential services to adults with disabilities. The Administrative Assistant (AA) provides administrative and professional support to the ICE Management team. **Duties & Responsibilities** - Office...


  • Edmonton, Canada Independent Counselling Enterprises Full time

    **Job Title: Administrative Assistant - 18 Month Term Position** Independent Counselling Enterprises (ICE) is an organization providing residential and non-residential services to adults with disabilities. The Administrative Assistant (AA) provides administrative and professional support to the ICE Management team. **Duties & Responsibilities** - Office...