Administrative Assistants

4 weeks ago

Edmonton, Canada Métis Nation of Alberta Full time

**Administrative Assistants**

**Location**: Provincial Head Office in Edmonton, AB

**Position Status**: 3 Full Time (40 hours/week) Permanent Positions

**The Organization**

**The Opportunity**

The MNA is recruiting for three Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling office tasks; in implementing effective filing and finance management processes; making venue reservations and travel arrangements; assisting with program delivery logistics; and generally being a helpful and positive presence in the workplace. The Administrative Assistants will be required to take direction and work intuitively to support the completion of their respective department’s goals and objectives in a professional and culturally appropriate manner.

**Key Responsibilities**
- Collaborate with the department’s respective Director and Management Team to ensure that administrative activities are delivered in a timely and efficient manner.
- Responsible for administrative and clerical tasks to support the department.
- Coordinate departmental administrative activities in an effective, up to date, and accurate manner.
- Support departmental initiatives through logístical coordination and procurement of materials and supplies for programming and for office use.
- Work cooperatively with all team members to support the achievement of work plan activities, and actively participate in the department’s team meeting and planning sessions.
- Assist in planning, organizing, coordinating, and implementing various operational programs.
- Perform clerical functions such as, receiving visitors, arranging conference calls, and scheduling meetings for department staff or designates.
- Coordinate and organize department meetings and conferences, including venue bookings, catering requirements, setting up audio-visual equipment, and tending to other requirements of department meetings. Set up and prepare for meetings, both virtual and in person.
- Coordinate and confirm community and department team travel, including making hotel accommodations and land and air transportation bookings.
- Prepare, distribute, and appropriately file meeting agendas, records, and meeting minutes.
- Assist in the research and compilation of data for various reports, projects, and briefing notes.
- Prepare and complete internal and external correspondence, including legal documents, forms, letters, reports, presentations, and other documents. Distribute and file as directed. Review all documents, reports, quotes, invoices, and correspondence prepared for Executive or management signatures, and edit and distribute them as directed.
- In collaboration with Supervisors, suggest, develop, implement, and maintain processes and procedures within the department, including but not limited to, input of purchase orders, finance reporting and management, expense claims, travel arrangements, and records management systems
- Process department finance transactions in Workplace. Prepare PO’s, create cheque requisitions, and submit for payment.
- Assist with administration of MNA Provincial events & programs and coordinate and complete special projects.
- Assist with coverage of main reception when required.
- Develop and maintain constructive working relationships with both internal and external stakeholders, including executive, management, employees, and business and community partners.
- Develop relationships with the Métis community where possible and within an administrative role.
- Present a positive and professional image of the organization when interacting with employees, citizens, visitors, and other external stakeholders.
- Maintain a high level of cultural sensitivity, professionalism, and confidentiality in interactions and with files.
- Other duties as assigned.

**Skills and Competencies**
- Strong computer skills with aptitude for using new software.
- Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint).
- Familiarity with Requisition / Purchase Order software systems is an asset.
- Knowledge of supplies, equipment, and/or services ordering would be an asset.
- Ability to maintain filing systems, databases, and basic minutes management.
- Strong writing, editing, and proofreading skills.
- Sound planning, prioritization, and execution skills.
- Ability to be flexible, adaptable, and work independently.
- Ability to remain organized, multi-task, and manage time effectively.
- Strong political and cultural sensitivity.
- Strong interpersonal skills and ability to establish strong working relationships.
- Exceptional listening, verbal, and written communication skills.
- Recognized strength in supporting teams; providing administrative and clerical support in a way that aligns with, and adds to, organizational capacity.
- Adhere to strong ethical principles including maintaining strict confidentiality of departmental and community information.
- Kn

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada College of Alberta Dental Assistants Full time

    The College of Alberta Dental Assistants is seeking an experienced Administrative Assistant to join an engaged team committed to regulating the profession of dental assisting in the public interest. Imagine a job where you can: - help others and troubleshoot - contribute to the health and safety of your colleagues - use your remarkable attention to detail...

  • Casual/part-time Receptionist

    3 weeks ago

    Edmonton, Canada Administrative Full time

    The main responsibilities of this role are: - Greet and account for residents - Able to provide assistance where possible to residents in carrying out day-to-day activities - Answer all in-coming calls, able to respond to general questions and call taxis - Assist with visitor health screenings at the door and taking temperatures prior to allowing visitors...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada College of Alberta Dental Assistants Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years - or equivalent experience **Work setting**: - Relocation costs not covered by employer **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Determine...

  • Administrative Assistant

    7 days ago

    Edmonton, Canada Edmonton Federation of Community Leagues Full time

    **Reports to**: Executive Director The Edmonton Federation of Community Leagues (EFCL) is a not-for-profit organization that supports the city’s 162 Community Leagues. Our mission is to engage, develop and connect Edmonton Community Leagues as they build healthy neighbourhoods. **Position Summary**: The Administrative Assistant assists the public with...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada Edmonton Federation of Community Leagues Full time

    **Reports to**: Executive Director The Edmonton Federation of Community Leagues (EFCL) is a not-for-profit organization that supports the city’s 162 Community Leagues. Our mission is to engage, develop and connect Edmonton Community Leagues as they build healthy neighbourhoods. **Position Summary**: The Administrative Assistant assists the public with...

  • Administrative Assistant

    7 days ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd. Full time

    EBFA is a non-profit organization formed in 1993 to provide administrative services to multi-employer pension, health and welfare, and education trust funds for IBEW Local Union 424 plan members. EBFA provides governance and policy support to Board members and several committees. **We are seeking an Administrative Assistant** This position provides...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada Flair Airlines Ltd. Full time

    **Are you ready to take your career to new heights?** **Job Title**:Administrative Assistant **Department**:Executive Office and Corporate Services **Location**: Edmonton, AB (YEG) **Work Arrangement**:The Administrative Assistant will be located at head office located at the Edmonton International Airport. Office hours are Monday to Friday, but hours...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada Norcon Construction Services Full time

    **Company Overview** Norcon Construction Services is a heavy industrial civil construction company based in Edmonton, Alberta. We are experienced in both large and small civil construction projects with a focus on exceeding client’s expectations while building projects safely, on budget and ahead of schedule. We are a company that truly cares about our...

  • Administrative Assistant

    1 week ago

    Edmonton, Canada EPCOR Full time

    **Highlights of the job** We have an exciting permanent full-time opportunity for a highly organized and proactive Administrative Assistant to join and support the Water Services Team working from the Rossdale Water Excellence Lab Building in Edmonton, AB. In the Administrative Assistant role you will be supporting the administrative activities of the...

  • Administrative Assistant

    4 days ago

    Edmonton, Canada EPCOR Full time

    **Highlights of the job** We have an exciting permanent full-time opportunity for a highly organized and proactive Administrative Assistant to join and support the Water Services Team working from the Rossdale Water Excellence Lab Building in Edmonton, AB. In the Administrative Assistant role you will be supporting the administrative activities of the...

  • Administrative Assistant

    1 week ago

    Edmonton, Canada Hope Mission Full time

    **ADMINISTRATIVE ASSISTANT** **Job Title**: Administrative Assistant **Based at **:Downtown Edmonton **Reports to**: Senior Manager, Support Services **Hours of work : 40 hours per week as assigned by Manager** - ___________________________________________ **OUR VISION** - Hope Mission has a vision that men, women, youth and children who come to our...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada Mother Earth Inc. Full time

    **Job Summary** We are seeking a detail-oriented and proactive Administrative Assistant to support our team in a fast-paced environment. Mother Earth Inc. is a sustainability-focused company dedicated to providing eco-friendly solutions and promoting a healthier planet. We’re seeking a reliable and organized Part-Time Administrative Assistant to join our...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada Employee Benefit Funds Administration Ltd. Full time

    EBFA is a non-profit organization formed in 1993 to provide administrative services to multi-employer pension, health and welfare, and education trust funds for IBEW Local 424 plan members. EBFA provides governance and policy support to the Funds’ Board members and several committees. **We are seeking an Administrative Assistant** This position provides...

  • Administrative Assistant

    4 weeks ago

    Edmonton, Canada Raag Solutions Full time

    **Administrative Assistant** **Edmonton, AB Canada** **6 + months** *** **This position will be onsite for the first six month term. Future terms may allow for discussions of a limited hybrid model** Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees,...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada MaKami College Full time

    MaKami College is a provincially licensed Private Vocational College offering a 3,000 Hour Advanced Clinical Massage Therapy Diploma Program, a Health Care Aide Certificate Program, a Business Administrative Assistant Diploma Program, a Master Instructor Diploma Program and Alberta Basic Security Training. Our vision is to provide a positive learning...

  • Administrative Assistant

    3 weeks ago

    Edmonton, Canada MaKami College Full time

    MaKami College currently have an exciting opportunity for an experienced Administrative Assistant to join the Student Advisor Services team. The primary responsibility of the Administrative Assistant position is to support Student advisors and students through the enrollment process. MaKami College is a provincially licensed Private Vocational College...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada CEASE: Centre to End All Sexual Exploitation Full time

    The Administrative Assistant supports the operations of the CEASE by providing administrative, clerical, and organizational assistance to various programs and teams. The positon requires strong communication, organizational, and multitasking skills to ensure the smooth flow of daily operations. Key Responsitbilites are: - office management -...

  • Administrative Assistant

    1 week ago

    Edmonton, Canada CEASE: Centre to End All Sexual Exploitation Full time

    The Administrative Assistant supports the operations of the CEASE by providing administrative, clerical, and organizational assistance to various programs and teams. The positon requires strong communication, organizational, and multitasking skills to ensure the smooth flow of daily operations. Key Responsitbilites are: - office management -...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada Y2 Janitorial Full time

    **Administrator Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors - Process work orders - confirm and delegate jobs/task to appropriate employees/subcontractors. - Keeping track and following up on work orders in a timely manner - Update...

  • Administrative Assistants

    3 weeks ago

    Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**: Provincial Head Office in Edmonton, AB **Position Status**: 2 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for two Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...