Executive Assistant

3 weeks ago

Winnipeg, Canada Southern First Nations Network of Care Full time

**Summary**:
Reporting to the CEO of the Southern First Nations Network of Care, the incumbentprovides a high level of direct administrative support and office management to the CEO; with the ability to anticipate needs, think critically and offer solutions to situations as they may arise. The incumbent also works closely with, and provides administrative support to the Board of Directors, often serving as the liaison between the CEO and Board members.

**Key Responsibilities**:

- Responsible for organizing and preparing information for CEO’s internal and external activities and commitments on a daily basis.
- Responsible for maintaining a complex calendar/schedule of CEO, ensuring that meetings, appointments, presentations, and other functions are carried out seamlessly.
- Responsible for drafting and/or preparing sensitive correspondence, memos, letters, reports, briefing notes, and minutes as requested.
- Responsible for creating and maintaining both a hardcopy and electronic filing system.
- Responsible for maintaining and updating Network Operational Plans, Network and Agency Strategic Service Plans, ensuring deadlines are met.
- Responsible for tracking ongoing projects.
- Assists in planning internal Network functions, activities, and events.
- Provides administrative support to the Board, including maintaining and recording minutes

/motions.
- Ensures a high level of integrity is maintained by practicing discretion and confidentiality with regards to highly sensitive materials.
- Faxing/photocopying.
- Coordinates and sets up meetings for CEO, Senior Management, Board of Directors, Agency Relations, Standing Committee & CEO Table, and other meetings as requested by the CEO.
- Responsible for maintaining a schedule of monthly appointments between CEO and his/her direct reports.
- Responsible for disseminating pertinent information to appropriate individuals prior to and following meetings, ensuring any follow-up is completed.
- Prepares materials including agendas and other documents for meetings and presentations.
- Records and maintains minutes / motions of meetings as required.
- Makes travel arrangements for CEO and Board as required.
- Makes lunch arrangements as required.
- Assists with questions and problems courteously and promptly.
- Receives incoming mail, reviews, evaluates and distributes correspondence requiring priority attention.
- Obtains and conveys information as needed.
- Tracks and ensures CEO expense reports are submitted in a timely fashion.
- Prepares and processes honorarium requisitions and expense reports for Board.
- Completes purchase orders where necessary.
- Provides administrative support to the Board.
- Coordinates meetings, including contacting and confirming attendees.
- Prepares materials, including agendas and other documents for meetings and presentations.
- Tracks action items ensuring follow-up is completed.
- Attends and records minutes and motions at all Board meetings.
- Maintains a Minute/Motion Book of all Board meetings.

**Qualifications**:
To successfully perform this job, the individual must be able to perform each key responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Education & Experience**:

- Formal training as an Executive Assistant.
- Able to work at an advanced level in MS Office, including MS Word, Power Point, Excel, Outlook, and the Internet.
- Able to write and format moderately complex correspondence, including memos, letters, reports, and briefing notes, etc.
- Possess excellent writing skills, including proper spelling, grammar, and punctuation.
- Superior keyboarding skills at 50 wpm.
- Able to operate standard business equipment including fax, photocopier, scanner, computers, etc.
- Must have exceptional attention to detail with superior time management skills, multi-tasking skills, and the ability to prioritize tasks with mínimal supervision and meet deadlines.
- High level of sound and independent judgment, reasoning, and discretion.
- Ability to take initiative, resourcefulness, and flexibility.
- Available to respond to time sensitive and/or routine inquiries after hours and weekends.
- Must possess excellent organizational, interpersonal, and written/oral communication skills.
- Must be able to work independently and under pressure.
- Must be a team player, challenged by working in an environment of change, committed to the

aspirations of First Nations to restore jurisdiction for child and family services, and a believer in excellence.
- Must have demonstrated understanding of Aboriginal culture and traditions.

**Other Requirements**:

- Must Provide Criminal Record Check.
- A valid Class 5 MB Driver’s License must have access to a reliable vehicle for business travel.

**CLOSING DATE FOR APPLICATIONS**: Monday, June 26, 2023, at 4

  • Executive Assistant

    6 days ago

    Winnipeg, Canada Crisis and Trauma Resource Institute Full time

    Send the following in **one attachment**:resume, cover letter, 3 work/school related references and a response to the following questions: - 1._ _What do you do to contribute to a healthy, vibrant work culture?_ - 2._ _Please describe your understanding of the work CTRI and ACHIEVE does, and how the position of the Executive Assistant helps in fulfilling...

  • Executive Assistant

    2 days ago

    Winnipeg, Canada Neptune Properties Inc Full time

    **Executive Assistant** Neptune Properties is a Winnipeg headquartered family office based on family values whose primary investment focus is the acquisition of commercial real estate in addition to private equity holdings. Since establishing our vision and strategy in 2002, we have grown to 29 properties in four western Canadian provinces and one US state...

  • Executive Assistant

    4 weeks ago

    Winnipeg, Canada FWS Group Full time

    **Executive Assistant** **FWS Group of Companies is a fully integrated design, engineering, construction, and maintenance services firm.** We are advocates of the design-build approach to project development. Whether our clients are looking at greenfield construction or retrofitting an existing facility, we have the in-house expertise to take their project...

  • Executive Assistant

    4 weeks ago

    Winnipeg, Canada Paterson GlobalFoods Full time

    The Executive Assistant will be a highly resourceful team-player who is comfortable working in a fast-paced environment while remaining organized, flexible and efficient. This individual will have the ability to fully anticipate the needs of the Executive, remain cool and collected under pressure, and will possess excellent communication and time management...

  • Executive Assistant

    1 month ago

    Winnipeg, Canada NorWest Co-op Community Health Full time

    **Executive Assistant**: **1.0 EFT Permanent**: NorWest Co-op Community Health is a non-profit community-based health care agency in the Inkster area, and a forerunner in taking a multi-service, holistic, team approach to health care. We provide a wide range of health-related services including primary health care, counselling, education/health promotion and...

  • Executive Assistant

    1 month ago

    Winnipeg, Canada NorWest Co-op Community Health Full time

    **Executive Assistant** **1.0 EFT Permanent **NorWest Co-op Community Health is a non-profit community-based health care agency in the Inkster area, and a forerunner in taking a multi-service, holistic, team approach to health care. We provide a wide range of health-related services including primary health care, counselling, education/health promotion and...

  • Executive Assistant

    1 month ago

    Winnipeg, Canada Acculift Full time

    **Position Overview** The mission of the Executive Assistant is to operate in direct support of the CEO, tracking administrative details and clearing the path for him to lead the company. The Executive Assistant will be a key asset to the CEO and Leadership team in anticipating needs, allowing them to develop vision and strategy for all aspects of business...

  • Executive Assistant

    1 month ago

    Winnipeg, Canada JohnQ Public Inc. Full time

    JohnQ is currently seeking a full-time Executive Assistant to join our dynamic team! This is an excellent opportunity for someone who is looking to advance their career in a fast-paced and thriving organization. **Responsibilities** - Organize and schedule meetings and appointments - Assist in the preparation of regularly scheduled reports - Develop and...

  • Executive Assistant

    4 weeks ago

    Winnipeg, Canada NorWest Co-op Community Health Full time

    **Executive Assistant** **1.0 EFT Permanent** - NorWest Co-op Community Health is a non-profit community-based health care agency - in the Inkster area, and a forerunner in taking a multi-service, holistic, team approach to - health care. We provide a wide range of health-related services including primary health - care, counselling, education/health...

  • Executive Assistant

    4 weeks ago

    Winnipeg, Canada The Canadian Museum for Human Rights Full time

    **Department**: Internal Services **Location**: Winnipeg **Grade**: 4 ($48,992 - $60,519) **Number of Openings**: 1 **Closing Date**: May 12, 2024 **Union Status**: Out of Scope **Employment duration**: Permanent full-time The Canadian Museum for Human Rights (CMHR) is a national museum dedicated to the evolution, celebration and future of human...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Canada Winnipeg Regional Health Authority Full time

    Requisition ID: 358849  Posting End Date: May 29, 2024 City: Winnipeg Site: Klinic Community Health Work Location: Klinic Community Health Department / Unit: Administration  Posting Category: Non-Clinical  Union: Exempt Anticipated Start Date: ASAP FTE:  1.0  Anticipated Shift: Days Annual Base Hours: 2080 ...

  • Executive Assistant

    3 weeks ago

    Winnipeg, Canada Klinic Community Health Full time

    Requisition ID: Posting End Date: May 13, City: Winnipeg Site: Klinic Community Health Work Location: Klinic Community Health Department / Unit: Administration  Posting Category: Non-Clinical  Union: Exempt Anticipated Start Date: ASAP FTE:  1.0  Anticipated Shift: Days Annual Base Hours: EXECUTIVE...

  • Executive Assistant

    1 month ago

    Winnipeg, Canada Canadian Centre for Child Protection Full time

    Looking for a career where you can make a real difference? At the Canadian Centre for Child Protection, we are a national charity where everyone is dedicated to improving the personal safety of all children, every single day. We are currently looking for an enthusiastic, organized and detail-oriented individual to join our team as an **Executive Assistant...

  • Executive Assistant

    3 days ago

    Winnipeg, Canada ONE Insurance Group Full time

    **Executive Assistant** One Insurance has proudly served the insurance needs of customers across Manitoba for over 65 years. We have earned our customers’ trust by providing the guarantee of exceptional insurance products along with exceptional service. We are seeking experienced insurance professionals or individuals looking to begin a career in the...

  • Executive Assistant

    4 weeks ago

    Winnipeg, Canada University of Manitoba Full time

    The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Canada Randstad Canada Full time

    If you consider yourself to be a passionate Executive Assistant, who is able to successfully support a Senior Vice-Presidents, please keep on reading!Are you looking to join an organization that fosters the personal development of individuals, within a dynamic team, and which offers stimulating career progression?If you are interested in pursuing a thriving...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Canada Randstad Canada Full time

    If you consider yourself to be a passionate Executive Assistant, who is able to successfully support a Senior Vice-Presidents, please keep on reading!Are you looking to join an organization that fosters the personal development of individuals, within a dynamic team, and which offers stimulating career progression?If you are interested in pursuing a thriving...

  • Executive Assistant

    4 weeks ago

    Winnipeg, Canada GetTruckDrivers.com Full time

    **Job description** **About Us** - We are looking to bring an experienced Executive Assistant to join our growing team._ **Responsibilities**: - Provide administrative support to the Senior Leadership team, including scheduling meetings, maintaining schedules and calendars, and maintaining contact lists for communication; - Coordinate travel arrangements...

  • Executive Assistant

    2 weeks ago

    Winnipeg, Canada Thermea by Nordik Spa-Nature Full time

    **Executive Assistant** Bordered by the Crescent Drive Golf Course and only 20 minutes from downtown Winnipeg, Thermëa by Nordik Spa-Nature opened its doors in 2015. This relaxation and renewal centre focuses on thermotherapy practices and relaxation techniques from Scandinavian countries. It offers a multisensorial experience in an all-embracing natural...

  • Executive Assistant to a Minister

    6 days ago

    Winnipeg, Canada Manitoba Government Full time

    This job opportunity is being advertised on behalf of the following organization and is not a Manitoba government civil service position. **Executive Assistant to a Minister**: EXM Executive Assistant to a Minister Regular/full-time Manitoba Executive Council Manitoba Executive Council Winnipeg MB Advertisement Number: 2310 Salary(s): EXM $62,167.00 -...