Executive Assistant

2 weeks ago

Winnipeg, Canada The Canadian Museum for Human Rights Full time

**Department**: Internal Services

**Location**: Winnipeg

**Grade**: 4 ($48,992 - $60,519)

**Number of Openings**: 1

**Closing Date**: May 12, 2024

**Union Status**: Out of Scope

**Employment duration**: Permanent full-time

The Canadian Museum for Human Rights (CMHR) is a national museum dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a meeting place for over six thousand years.

The CMHR delivers an immersive, interactive and memorable experience for visitors of every background, age and ability. Each visitor has access to a fully reinvented museum experience that reflects a design approach that sets new Canadian and world standards for inclusion and universal accessibility.

We are seeking talented individuals who are motivated to share their passion and commitment to join our team. Together, we aim to enhance the public's understanding of human rights, to promote respect for others, and to encourage reflection and dialogue.

Here at the CMHR, we embrace diversity and inclusion. We offer opportunities to take part in a variety of family-friendly benefits, social councils, and other incredible perks including:

- Annual membership to the CMHR
- In-house discounts to the Museum Boutique, Boreal Bistro and Cloud Coffee
- Subsidized pass for Winnipeg Transit
- Health and dental benefits plan and pension plan
- Leave for traditional Indigenous practices such as hunting, fishing, harvesting or gathering
- Opportunity to be a part of various committees and councils
- French-language learning opportunities

And so many more

About the role

The Canadian Museum for Human Rights (CMHR) is centered around the idea that respect and understanding of human rights can serve as a positive force for change in the world. The Executive Assistant will support our collective efforts to build a workplace culture that is inclusive, innovative and focused on inspiring action.

Reporting to a member of the Executive team, the Executive Assistant supports effective leadership practices in their division, providing comprehensive support to the Executive’s management team to execute the strategic objectives established by the Board of Trustees and fulfill the legislated mandate of CMHR.

The incumbent is responsible for managing a range of office operations for and on behalf of the Executive, which includes scheduling, internal and external communications, and information collection and management. The incumbent will have exceptional organization and communication skills and will be a professional and solution-focused, team player.

What you will do
- Managing the Executive’s calendar, including scheduling, meeting arrangements and communications and prioritizing or diarizing matters;
- Managing documents, taking minutes and developing and maintaining other information management processes;
- Coordinating travel, procurement, expenses and other administrative support to the Executive or divisional activities; and
- Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.

What we’re looking for
- High school diploma or equivalent
- 5 years of combined education and experience in office administration
- Commitment to human rights principles, including respect, equity, inclusion and dignity for all
- High degree of professionalism and tact especially as it relates to dealing with confidential or sensitive information
- Exceptional time management skills, with the ability to multi-task and prioritize
- Strong communication skills both oral and written
- Strong attention to detail
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), with a particular aptitude for preparing and formatting notes, reports and documents

Desired Qualifications
- Ability to communicate proficiently in both official languages
- Post-secondary education in office or business administration or a related field
- Demonstrated ability to manage sensitive information and escalate relevant information
- Demonstrated ability organizing large meetings and/or events with executive-level participation
- Ability to think critically and work effectively with mínimal supervision

Official Language Proficiency
- Non-imperative

Other
- Work is in an office environment.
- Work involves dealing with tight deadlines in a fast-paced and changing environment.

Conditions of Employment
- Security Screening Level - Reliability Status
- Child Abuse Registry Check

The Canadian Museum for Human Rights (CMHR) believes that a diversity of experiences and thought drives innovation and transformation. We are working towards building a workforce that is representative of the community in which we live and that we serve. We are committed to providing e

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