Administrative Assistant to Director

7 months ago

Newmarket, Canada York Region Full time

**Job Description**:
**POSITION PURPOSE**
Reporting to the Director, is responsible for providing administrative and clerical support including handling sensitive political and human resource issues; maintaining and tracking all reports coming in and out of the office; researching and compiling background information; arranging meetings and appointments; taking formal minutes at meetings; maintaining office administration and records management processes and procedures; responding to and/or redirecting inquiries/communications; and completing special projects, as assigned.

**MAJOR RESPONSIBILITIES**
- Provides administrative and secretarial support to the Director or General Manager as related to the applicable office and portfolio.
- Assists in researching and gathering background materials; edits documents and/or ensures required presentations and/or briefing notes, are available in a timely manner.
- Researches, writes, prepares and coordinates background material, presentations and/or briefing notes, for responses to inquiries and for meetings and reports.
- Assists and facilitates communications between the Director or General Manager and staff, elected officials, outside agencies and the public.
- Prepares confidential correspondence, documents and reports for the Director or General Manager including Council and Committee reports, charts and graphs.
- Receives, redirects and responds to communications addressed to the Director or General Manager and takes appropriate action to ensure urgent matters are dealt with quickly.
- Maintains office records management system which includes a bring forward and follow up tracking system to ensure that appropriate action is taken; creates and maintains databases; prepares documentation for storage and/or retrieval of off-site documents using the Corporate Records Management system; assists in maintaining a library; and ensures consistent standards and appropriate training of staff for documents produced by the Branch or Division.
- Assists in managing contracts administered by the Director or General Manager, including purchase orders, verifying invoices and maintaining project records.
- Identifies best practices and procedures in office administration and programs and implements changes.
- Provides set up and orientation for new staff, as required.

**QUALIFICATIONS**
- Successful completion of a Community College Diploma in Business Studies or related field or approved equivalent combination of education and experience.
- Minimum three (3) years progressively responsible administrative experience with an emphasis on determining priorities and organizing activities of a diverse work assignment.
- Demonstrated experience in organizing meetings, including preparation of agendas, taking minutes, documentation and circulation of minutes with attention to detail and accuracy.
- Knowledge of general office procedures, preparing documents and records management practices.
- Knowledge of Department and Branch services and programs and ability to relate information to meet customer needs.
- Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative, self management, accountability, and flexibility/adaptability.

  • Administrative Assistant to Director

    4 months ago

    Newmarket, Canada York Region Full time

    Status - Temporary Full-Time - Temporary - Approximate length of assignment, in months - 4 - Type of Position - a Replacement - Start Date - Salary - Annually - Salary Grade - $66,833.00 - $75,892.00 - Department - York Region -> Public Works -> IAM Water Wastewater - Location - 17250 Yonge Street - Newmarket, ON L3Y 6Z1 CA (Primary) - Job Description...

  • Administrative Assistant

    4 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    4 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka. Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family...

  • Administrative Assistant to Director

    6 months ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE**: Reporting to the Commissioner's Administrative Assistant, will be responsible for providing administrative and clerical support including handling sensitive political and human resource issues; researching and compiling background information; arranging meetings and appointments; taking formal minutes at meetings;...

  • Administrative Assistant

    2 months ago

    Newmarket, Canada Town of Newmarket Full time

    **12 Month Contract** Reporting to the Director, Parks & Facility Services and working closely with the Managers and Supervisors, the Administrative Assistant is responsible for providing administrative and secretarial support to Parks & Facility Services; Liaises with Customer Service, delivers customer service activities and information to external and...

  • Administrative Assistant

    5 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka. Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family...

  • Administrative Director

    3 weeks ago

    Newmarket, Ontario, Canada Government of Canada - Central Full time

    Job DescriptionWe are seeking an experienced Administrative Director to join our team at the Government of Canada - Central. As a key member of our leadership group, you will be responsible for overseeing the day-to-day operations of our administrative services department.About the RoleThis is a challenging and rewarding role that requires strong leadership...

  • Residential Counselor

    6 months ago

    Newmarket, Canada Cornerstone to Recovery Full time

    **Full job description** Cornerstone to Recovery is seeking two qualified full time counsellors for its women’s residential recovery facility in Barrie, The Garden. Applicants will have a minimum of 3 years’ experience working in the field of mental health and addictions and/or diploma or certificate in mental health and addictions or social work. In...

  • Administrative Assistant

    6 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Executive Coordinator to the CEO and Board of Directors

    3 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka. Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family...

  • Assistant Math Learning Centre Director

    7 months ago

    Newmarket, Canada Mathnasium (ID: 8603101) Full time

    **Who We Are**: Across North America and all over the world, Mathnasium Learning Centres are committed to teaching children math so that they understand it, master it, and love it. Our world-class curriculum is built upon the Mathnasium Method— the result of decades of hands-on instruction and development — and has changed the lives of children since...

  • Administrative Assistant

    7 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant- Project Lighthouse

    6 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    6 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    Company Bio Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    7 months ago

    Newmarket, Canada York Region Full time

    **Job Description**: **POSITION PURPOSE** Reporting to the General Manager, is responsible for providing administrative and clerical support, including handling sensitive political and human resource issues; researching and compiling background information; arranging meetings and appointments; taking formal minutes at meetings; maintaining office...

  • Administrative Assistant

    6 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    4 weeks ago

    Newmarket, Canada Tax Partners Full time

    **Job Title**: Administrative Assistant **Pay**: $18.50-$21.25 per hour **Expected hours**: 40 - 48 per week **Company Information**: **Position Overview**: Reporting to the Partners, the Administrative Assistant operates the reception area, greets visitors, answers incoming calls, and directs calls and visitors to the appropriate persons. This position...

  • Administrative Assistant

    6 months ago

    Newmarket, Canada Vascular Surgery Office Full time

    **Administrative Assistant - Medical** **Responsibilities**: - Support the operation of a clinic by receiving and appropriately triaging referrals, scheduling appointments, contacting patients, managing patient flow, preparing examination rooms, and liaising with other healthcare providers or institutions - Maintain excellent rapport with patients and...

  • Administrative Assistant

    4 months ago

    Newmarket, Canada Southlake Regional Health Centre Full time

    **Company Bio** - Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the...

  • Administrative Assistant

    7 months ago

    Newmarket, Canada Bird Mechanical Ltd. Full time

    Bird Mechanical Ltd., a well established mechanical contractor with offices in Ontario and Atlantic Canada requires a Administrative Assistant. This position will be based out of our Newmarket, Ontario location and will report to the Construction Manager. **Essential Functions/Responsibilities**: - General reception duties including but not limited to...