Administrative Assistant

3 weeks ago

Newmarket, Canada Southlake Regional Health Centre Full time

**Company Bio**
- Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka._
- Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family Advisors are committed to creating an environment where the best experiences happen. As a recognition of our commitment to quality and patient safety, we have received the highest distinction of Exemplary Standing from Accreditation Canada._

**Job Summary**

Reporting to the Director Central Regional Cancer Program, the Administrative Assistant - Medical Physics and Radiation Therapy is responsible for providing confidential and time sensitive administrative, coordination and organizational support to the Medical Phsycis and Radiation Therapy Department in the Stronach Regional Cancer Centre.
The Administrative Assistant will function with a high degree of attention to detail, quality of workmanship, accuracy and ability to prioritize work in a dynamic, fast paced, setting often working with competing priorities.

**Qualifications**
- Completion of a recognized post-secondary office administration program at the certificate level or equivalent required. Medical terminology an asset.
- Minimum one year acute care related administrative support experience required.
- Proficiency in working with Microsoft Office 365, Excel, PowerPoint, and Outlook required.
- Ability to manage data to produce statistics, metrics, scorecards and reports required.
- Knowledge of technology equipment to enable seamless functioning of video conferencing preferred.
- Demonstrated, excellent communication, organizational and interpersonal skills.
- Experience engaging with staff/physicians/volunteers including patient and family advisors.
- Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance to Southlake Regional Health Centre standards.
- Adept in the use of technology to support the program functions.
- Excellent verbal and written communication skills.
- Excellent organizational and time management skills with strong multitasking ability.
- Excellent interpersonal and customer service skills.
- Ability to produce high quality work with attention to detail.
- Ability to work well under pressure in a fast paced team environment.
- Ability to use good judgement in assessing difficult situations with resourcefulness and strong problem solving skills.
- Ability to anticipate the needs of others.
- Ability to deal effectively with multiple priorities and possess tact and diplomacy in dealing with inquiries and requests for information.
- Demonstrates initiative, high degree of accuracy and ability to handle a complexity of tasks simultaneously.
- Ability to identify administrative problems and make recommendations to solve them.
- Polished, professional interpersonal skills with an ability to work effectively in a team environment and with a variety of internal and external stakeholders.
- Professional and customer service oriented with an ability to work with individuals across all levels of the organization.
- Ability to perform the essential duties of the job.
- Proven regular attendance record in previous positions.
- Regular attendance is a requirement of the position.
- Demonstrates understanding and complies with Southlake policies and procedures.
- Fosters a safe and inclusive environment for all.
- Commitment to providing the best possible experience for our patients and families as well as our staff and volunteers.
- Models behaviour that is aligned with the values of Southlake Regional Health Center.
- Always with compassion
- Power of many
- Serve with purpose
- Every voice matters
- Courage to think differently

**Closing Statement**

At Southlake, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those with disabilities. Southlake is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

It is the responsibility of all Southlake employees to work in a safe manner and promote health and safety in the workplace.

**Primary Responsibilities**
- Provides confidential and time sensitive administrative services for the Medical Phsycis and Radiation Therapy Department often within competing periods.
- Provide administrative support to the Drug Reimbursement Program and Stronach Regional Cancer Centre Quality and Safety administrative needs.
- Ensures all deliverables or action required items are completed, reviewed and submitted on ti

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