Administrative Assistant

3 weeks ago

Newmarket, Canada Southlake Regional Health Centre Full time

**Company Bio**
- Southlake is building healthy communities through outstanding care, innovative partnerships, and amazing people. We deliver a wide range of healthcare services to the communities of northern York Region and southern Simcoe County. Our advanced regional programs include Cancer Care and Cardiac Care and serve a broader population across the northern GTA and into Simcoe-Muskoka._
- Our team of nearly 6,000 staff, physicians, volunteers, students and Patient and Family Advisors are committed to creating an environment where the best experiences happen. As a recognition of our commitment to quality and patient safety, we have received the highest distinction of Exemplary Standing from Accreditation Canada._

**Job Summary**

The Administrative Assistant is responsible for providing administrative, coordination and organizational support to the Director and Physician Leads, Managers, Coordinators of the Programs and other staff, as requested.

The Administrative Assistant will provide complex and confidential administrative support in a dynamic environment, and function with a high degree of attention to detail, quality, accuracy and prioritization of work in a team setting.

**Qualifications**
- Successful completion of a Business Administrative Diploma or related discipline from a recognized Community College preferred
- 3-5 years of secretarial experience at a senior level or equivalent combination of education and experience
- Advanced computer skills, including Microsoft Word, Excel and PowerPoint.
- Strong problem solving skills and sound judgment.
- Self-directed, detail oriented, dependable and resourceful.
- Recent Healthcare/hospital experience preferred
- Must be able to multi task, prioritize and manage own workflow to ensure quality and efficiency
- Proficient minute taker with an ability to prepare high quality concise minutes
- Excellent written and verbal communication skills
- Excellent organization and time management skills with an ability to effectively manage a complexity of tasks simultaneously
- Ability to deal effectively with multiple priorities and possess tact and diplomacy in dealing with inquiries and requests for information.
- Demonstrates initiative, high degree of accuracy and ability to handle a complexity of tasks simultaneously.
- Ability to identify administrative problems and make recommendations to solve them.
- Polished, professional interpersonal skills with an ability to work effectively in a team environment and with a variety of internal and external stakeholders.
- Professional and customer service oriented with an ability to work with individuals across all levels of the organization.
- Ability to perform the essential duties of the job.
- Proven attendance record.
- Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
- Ability to perform the essential duties of the job.
- Effectively uses empathy in interactions with others.
- Models behaviours consistent with Southlake’s Core Commitments
- Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.
- Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
- Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment.
- Models behaviour that is aligned with the values of Southlake Regional Health Center.
- Always with compassion
- Power of many
- Serve with purpose
- Every voice matters
- Courage to think differently
**Closing Statement**

At Southlake, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve, including those with disabilities. Southlake is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

It is the responsibility of all Southlake employees to work in a safe manner and promote health and safety in the workplace.

**Primary Responsibilities**
- Prepare correspondence, reports, minutes, memos and compose draft agendas and send out appropriate team members in a timely manner to facilitate committee functioning.
- Coordinates activities and relationships to support the attainment of program deliverables.
- Prepares flowcharts, graphs and overhead presentation materials.
- Prepare Policies and Procedures, Standards of Care, Medical Directives and prepare for Nursing Manual Updates and ensures proper approvals completed.
- Prepare departmental orientation material.
- Provides a variety of confidential and time sensitive advanced administrative duties, often within competing time frames.
- Sends and receives faxes.
- Design and draft brochure

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