Accounts Payable Clerk

7 months ago

Brampton, Canada Autobahn Freight LinesASL Global Logistics Full time

The Accounts Payable Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining, and updating financial spreadsheets and performing other administrative duties of the department. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support to facilitate daily bank reconciliations. **Knowledge of Fleet Manager Software is an asset.**

**Key Responsibilities**:

- Collaborate with the accounts payable team leader to ensure A/P performance levels.
- Perform Accounts Payable and Administrative filing duties.
- Enter Accounts Payable data from customer invoices for all assigned companies.
- Match invoices to purchase orders and receiving reports to or other documents to ensure purchases are duly authorized and received by the company.
- Process credit cards ensuring accurate coding and backup documentation is received indicating authorized use for bona fide company activities. If in doubt consult the supervisor.
- Update Semi-monthly Cash disbursements summary.
- Post and reconcile company payments to general ledgers of all assisted companies.
- Perform other administrative duties of the finance department.
- Review bills to the company for potential errors and/or discrepancies. Reconcile with receiving reports, purchase order or other documents indicating due authorization by department head in charge.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Ensure A/P subledger balances to the general ledger.
- Record intercompany balances for all companies.
- Ensure daily A/P batches are balanced.
- Ensure the strict confidentiality and privacy of financial records ages they relate to the organization and its business partners.
- Investigate payment problems while following corporate A/P policies and procedures.

**Qualifications**:

- 2 years experience in accounts receivable role.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Basic knowledge of accounting systems, budgets, and internal controls.
- High level of proficiency with Microsoft Office productivity suite, specifically Excel.
- Effective attention to detail and a high degree of data entry accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

**Salary**: $19.00-$21.00 per hour

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift

Supplemental pay types:

- Bonus pay

**Experience**:

- Accounts payable: 2 years (required)

Work Location: In person

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