Administrative Assistant
4 months ago
**BE PART OF THE TEAM THAT BRINGS THE WORLD TOGETHER**
**Career Opportunity: Administrative Assistant - Real Estate Division (6-Month Term)**
Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.
The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.
We are passionate about the work we do and what it contributes to our local communities, the region and our country. This is reflected in our values of collaboration, continuous improvement, accountability and customer responsiveness.
Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians. It’s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.
The Administrative Assistant - Real Estate Division provides administrative support for the Engineering & Maintenance, Infrastructure Real Estate, Real Estate and Strategic Land Programs departments. As a member of the administrative support team, works with the department members in support of departmental/organizational objectives.
Accountabilities
- Track and enter staff payroll, register employees for conferences/courses, make travel arrangements and prepare expense account claims.
- Open mail and action or distribute as required and maintain department filing and tracking systems. Facilitate approvals for a variety of documents to adhere to corporate policies and directives.
- Identify opportunities for continuous improvement and create procedures and templates to assist with processes. Maintain a bring-forward system and follow-up on routine responsibilities. Prioritize and multi-task assignments to meet deliverables.
- Track financial expenditures, code invoices for payment and assist with the preparation of annual and monthly department operating budgets, variance reports and year-end accruals. Follow-up on routine financial queries.
- Coordinate leave, prepare training and reference materials and cross-train to ensure administrative coverage within division.
- Organize meetings and events, including booking meeting rooms/venues, arranging catering, purchasing gifts, preparing meeting materials. Prepare and mail invitations and coordinate RSVP’s. Communicate details to participants. Take minutes at meetings and distribute on a timely basis.
Specific Competencies
- A customer service-oriented individual with good interpersonal and communication skills
- Excellent verbal and written communication skills with the ability to communicate tactfully and positively with all contacts, both internal and external
- A team player with excellent organizational skills and flexibility to manage multiple tasks and changing priorities
- Demonstration of initiative, the ability to work independently and the maintenance of accurate and timely work output are essential
Education & Experience
- High school graduate with a minimum of 1 ½ years of experience as an administrative assistant
- The health and safety of our employees is a priority, and the Vancouver Fraser Port Authority is committed to ensuring a safe workplace. Vaccinations, in combination with other preventative health and safety measures, offer the best available protection against COVID-19 and that is why port authority employees are required to be fully vaccinated against COVID-19. Providing proof of vaccination against COVID-19 is a condition of employment.-
The Vancouver Fraser Port Authority offers a competitive total compensation package including an earned time off program.
This work is Canadian based employment and expected to be performed from our Vancouver office location.
Please note this posting will remain open until filled.
- At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community.
-
Administrative Assistant
3 months ago
Vancouver, Canada The Salvation Army Full timeThe Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope’s administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director. **KEY RESPONSIBILITIES**: **Administration**: - Consolidates and...
-
Administrative Assistant
3 months ago
Vancouver, Canada SONATA DESIGN Full timeWe are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...
-
Administrator Assistant
3 months ago
Vancouver, Canada Oakyweb Full time'''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...
-
Administrative Assistant
4 months ago
Vancouver, Canada Canuck Place Children's Hospice Full time**Administrative Assistant** **Location**:Granville Office and Vancouver Hospice **Reporting to**:Administration Manager & Clinical Program Assistant **Job status**:Permanent, full-time 1.0 FTE (75 hours bi-weekly) **Compensation**:$50,000 - $53,000 - We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of...
-
Administrative Assistant
1 month ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End...
-
Administrative Assistant
1 month ago
Vancouver, Canada UBC Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range Posting End Date September 1, 2024 **Note**: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Job...
-
Administrative Assistant
1 week ago
Vancouver, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...
-
Administrative Assistant
3 months ago
Vancouver, Canada The Salvation Army Full timeThe Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...
-
Administrative Assistant
3 months ago
Vancouver, Canada The Salvation Army Full timeThe Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...
-
Administrative Assistant
3 months ago
Vancouver, Canada The Salvation Army Harbour Light Full time**Position Purpose summary**: The Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but...
-
Administrative Assistant
3 weeks ago
Vancouver, British Columbia, Canada Argento CPA Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Argento CPA. As an Administrative Assistant, you will provide administrative support to our staff and management team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff...
-
Administrative Assistant
3 months ago
Vancouver, Canada The Mondivan Group Full time**JOB DESCRIPTION: Administrative Assistant** **KEY RESPONSIBILITIES** - Assist in managing the digital and physical filing systems, ensuring documents are organized and accessible; - Categorize, sort, and file documents, contracts, and other materials accurately and promptly; - Provide general administrative support for the Executive and Property...
-
Administrative Assistant
2 weeks ago
Vancouver, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...
-
Administrative Assistant
3 months ago
Vancouver, Canada The Tandem Team Full timeOur client VGH & UBC Hospital Foundation is looking to hire an Administrative Assistant to join their amazing team. Please view the job description from **VGH & UBC Hospital Foundation **below for more information about this exciting role! **Who We Are** VGH & UBC Hospital Foundation is Vancouver Coastal Health's primary philanthropic partner, raising...
-
Administrative Assistant
2 weeks ago
Vancouver, British Columbia, Canada Rize Alliance Properties Full timeAdministrative Assistant Rize is a boutique real estate developer with over 30 years of experience in developing unique, meaningful, and inspiring spaces to live, work, and learn throughout Metro Vancouver. We specialize in large-scale commercial and residential projects that push the boundaries of design and innovation. Our core focus is to uplift...
-
Administrative Assistant
4 months ago
Vancouver, Canada BC Cancer Full time**Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...
-
Administrative Assistant
4 months ago
Vancouver, Canada Fresh Direct Produce Full timeDo you have what it takes to join a fast-paced sales team? Are you a highly organized, analytical, and detail-oriented individual who loves a challenge? We are looking for a full-time Sales Administrative Assistant to join our team! Reporting to the Sales Manager, the Sales Administrative Assistant will ensure daily administrative responsibilities and...
-
Administrative Assistant
3 days ago
Vancouver, British Columbia, Canada BC Public Service Agency Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic child protection office team. As an Administrative Assistant, you will provide administrative support to our team of social workers and team leaders, ensuring the smooth operation of our workspace.Key ResponsibilitiesProvide administrative support...
-
Administrative Assistant
2 days ago
Vancouver, British Columbia, Canada BC Public Service Agency Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic child protection office team. As an Administrative Assistant, you will provide administrative support to our team of social workers and team leaders, ensuring the smooth operation of our workspace.Key ResponsibilitiesProvide administrative support...
-
Administrative Assistant
1 day ago
Vancouver, British Columbia, Canada Nutrabolics Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Nutrabolics. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key...
