Administrative Assistant
7 days ago
**Administrative Assistant**
**Location**:Granville Office and Vancouver Hospice
**Reporting to**:Administration Manager & Clinical Program Assistant
**Job status**:Permanent, full-time 1.0 FTE (75 hours bi-weekly)
**Compensation**:$50,000 - $53,000
- We want our staff to “thrive” not just survive, so Canuck Place is committed to living our values of care exceeding not just minimum wage but living wage in B.C. This means that regardless of role our entry level salary is a minimum of $25.64 per hour equivalent to $50,000 full-time annually._
**YOUR ROLE**
The Administrative Assistant will be based at the Granville Office location and are required to provide coverage on site as required to the Vancouver Hospice to support the administration team.
As such, this role is the first point of contact for any individual, ensuring that they feel comfortable, safe and cared for regardless of the reason for their visit. A high degree of professionalism, compassion and ability to act as a positive ambassador for the organization is crucial. This role will provide reception coverage and provides administrative support to the entire Granville team and across the organization as required.
**RESPONSIBILITIES**
- Greets, directs and assists visitors.
- Screens, receives and coordinates deliveries in accordance with current infection prevention and control guidelines.
- Assists with family accommodations as required.
- Assists with building and parking access for visitors as required.
- Responds to incoming telephone inquiries and directs calls to appropriate individuals and teams.
- Provides administrative support throughout the organization as required.
- In conjunction with the CPCH Administration team, develops office processes and procedures that align with organizational needs and priorities.
- Maintains, develops and coordinates key communication resources for the teams on site and across sites as relevant (Slack, Microsoft Teams, Confluence, phone lists, couriers, blue bag deliveries between sites). Creates and maintains a system for recording and sharing incoming calls and messages to the teams.
- Processes outgoing and incoming mail. Processing returning mail with no valid address.
- Processes acquisition mailing DNM requests and keep files updated.
- Supports with scheduling and coordinating couriers with external deliveries for various departments, as required.
- Maintains up to date mail folders. Includes ensuring one for new staff and removing folders of staff who have left.
- In collaboration with team leads for various departments, prepares for internal and external meetings by booking meeting rooms, ordering catering, preparing, and distributing agenda’s and relevant documents.
- Receives donations and processes them according to a set of requirements established by the Finance and Donor Services teams.
- Provides administrative support to a variety of departments including word processing, support with Excel, donor thank you calls, large mail-outs, arranging travel, etc.
- In collaboration with the Volunteer Support Services team, is the point person for volunteers on site at Granville and organizes tasks for the volunteers to complete.
- Trains new administration volunteers and supports volunteer orientation as required.
- Orders inventory supplies as needed. Organizes and maintains all inventory and supplies. Liaise with Receptionist at Vancouver Hospice to stock supplies at Granville Office location.
- Manages all confluences calendars (i.e. events calendar, administration calendars, flex and vacation tracking, etc.).
- Manages the Calendar of Care in collaboration with Manager, People & Culture. Organizes and distributes recognition cards for departments/teams, as required.
- Organizes collaborative schedules for shared office maintenance (i.e. kitchen duty).
- Liaise with delivery personnel and service providers (i.e. Stericycle, Shredit, etc.) on a regular basis, as required.
- Assists with IDing records in Raiser’s Edge and support with data entry and cleanup, as required.
- Assume role as contact personnel who manages AFP memberships, as required (i.e. renews annual memberships in November and cancels memberships as needed, etc.).
- Creates and maintains the administration manual.
- Prepares new Welcome Donor packages.
- Assists with internal and external events, as required.
- Joins all internal committees and provides administrative, logistic and research duties assigned to the committee as appropriate.
- This role will be responsible for covering additional administrative tasks to support the greater Administrative Team, as required.
- Assumes other related responsibilities, as assigned.
**EDUCATION AND EXPERIENCE**
- A high school diploma or the equivalent in experience.
- Experience in administration, a non-profit environment and knowledge of fundraising practices is an asset.
**QUALIFICATIONS**
**What you bring to the role**:
- Commitment to excellent customer service and fa
-
Administrative Assistant
2 months ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
2 months ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
2 months ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
2 months ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
2 months ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
8 hours ago
Vancouver, Canada The Salvation Army Full timeThe Administrative Assistant provides efficient, accurate, and confidential support to Belkin Communities of Hope’s administration team. The Admin Assistant reports to the Director of Business Administration but may also take direction from the Payroll Administrator and Executive Director. **KEY RESPONSIBILITIES**: **Administration**: - Consolidates and...
-
Administration Assistant
2 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administration Assistant Department Ordonez | Department of Electrical and Computer Engineering | Faculty of Applied Science Compensation Range $3,881.00 - $4,082.00 CAD Monthly Posting End Date April 20, 2023 Note: Applications will be...
-
Administrative Assistant
2 months ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
2 months ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
2 months ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
1 day ago
Vancouver, Canada SONATA DESIGN Full timeWe are looking for a responsible, creative, and self-motivated Administrative Assistant and Marketing team coordinator to perform a variety of administrative and marketing tasks. Duties of the Administrative Assistant include providing support to our CEO, General Manager, Accounting supervisor, and Marketing team and assisting in daily office needs alongside...
-
Administrator Assistant
2 months ago
Vancouver, Canada Oakyweb Full time'''Job Summary: We are seeking a highly organized and detail-oriented Assistant Administrator to join our team. As an Assistant Administrator, you will provide administrative support to ensure efficient operation of the office. This role includes a variety of tasks such as answering phones, organizing files, scheduling appointments, assisting with meetings,...
-
Administrative Assistant
7 days ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr8) Job Title Administrative Assistant Department Leadership | Pension Office | Central Human Resources Compensation Range $4,601.00 - $4,953.00 CAD Monthly Posting End Date March 6, 2024 Note: Applications will be accepted until 11:59 PM on the day...
-
Administrative Assistant
2 months ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Assistant Department Administration | School of Social Work Compensation Range $4,319.00 - $4,540.00 CAD Monthly Posting End Date November 27, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to...
-
Administrative Assistant
2 months ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Assistant Department Administration | School of Social Work Compensation Range $4,319.00 - $4,540.00 CAD Monthly Posting End Date June 9, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the...
-
Administrative Assistant
2 months ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant Department Administrative Leadership | Department of Zoology | Faculty of Science Compensation Range $4,009.00 - $4,214.00 CAD Monthly Posting End Date March 8, 2023 Note: Applications will be accepted until...
-
Administrative Assistant
5 days ago
Vancouver, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...
-
Administrative Assistant
2 months ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Assistant Department Administrative Support Compensation Range $4,319.00 - $4,540.00 CAD Monthly Posting End Date February 14, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End...
-
Administrative Assistant
2 months ago
Vancouver, Canada The Salvation Army Full timeThe Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...
-
Administrative Assistant
2 months ago
Vancouver, Canada The Salvation Army Full timeThe Admin Assistant provides efficient, accurate, confidential support to Harbour Light’s administrative team. Their responsibilities are allocated approximately 15% to the finance team, 35% to the Director of Administration and Executive Director, and 50% to the HR Advisor. The Admin Assistant reports to the HR Advisor, but may also take direction from...
