Administrative Assistant

4 weeks ago

St John's, Canada Association for New Canadians Full time

Job DescriptionJob DescriptionSalary:

- Association for New Canadians is a non-profit, community-based organization dedicated to the provision of settlement and integration services for immigrants and refugees._

**Job Title**:Administrative Assistant**

**Location**: St. John's, NL

**Position Type**: 1 full-time position to March 31, 2024, with the possibility of renewal pending operational needs and funding approval

**Closing Date**: September 08, 2023

Reporting to the Executive Director (ED), the **Administrative Assistant** will provide a high-level of organizational support and enhance the daily operations of the Executive Office.

**Roles and Responsibilities**
- Provide direct administrative and office management support to the Executive Office including developing and maintaining an effective filing and documentation management system
- Support with managing the ED's calendar and preparing files for review aligned with the day's agenda
- Prioritize and manage multiple priorities and projects with timely follow-through
- Manage both internal and external requests and queries effectively and professionally
- Plan and schedule meetings, presentations, and other office-related events; send reminders regarding upcoming appointments
- Prepare, edit and/or proofread standard documents for both internal and external communication
- Liaise with the senior management team on internal matters and follow up on priority initiatives
- Capture/transcribe meeting notes as requested
- Maintain a high degree of confidentiality in daily activities
- Organize and coordinate the set-up and break-down of meeting rooms including the board room calendar, catering, and IT requirements
- Other general administrative duties

**Qualifications and Experience**
- Post-secondary degree or diploma in Office Administration, Business, or related discipline or any combination of education and experience
- 1 to 3 years of experience managing a busy office environment
- Demonstrated initiative and proactive in coordinating the requirements of the Executive Office
- Independent thinker; takes initiative in office management and coordination
- Excellent written and verbal communication skills appropriate for external stakeholders and partners
- Confidentiality is built into the applicant's work ethic
- Exceptional interpersonal skills and the ability to build strong working relationships within the organization and externally
- Superior organizational and time management skills with great attention to detail
- In-depth knowledge and experience in Microsoft 365 and Google Workspace is essential

**Conditions of Employment**
- Legal authorization to work in Canada.
- Flexible to work outside of standard core hours (Monday-Friday, 9 am -5 pm)
- How to Apply_

**_ Association for New Canadians_**_ values inclusiveness and is an Equal Opportunity Employer. Preference will be given to applicants who are a Canadian citizen or permanent resident of Canada or those who are legally entitled to work in Canada. We thank all applicants for their interest, however, only those selected for an interview will be contacted._

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