Executive Assistant to CEO

3 weeks ago


Halifax, Canada Full Circle Realty Inc. Full time

Job Overview:
We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to our CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to handle confidential information with discretion. The Executive Assistant will play a crucial role in ensuring the smooth operation of the executive office.

**Duties**:

- Manage the CEO's Outlook calendar, schedule appointments, and coordinate meetings
- Type and proofread correspondence, reports, and other documents
- Answer phone calls and direct inquiries to the appropriate parties with excellent phone etiquette
- Organize and maintain physical and electronic files
- Assist in preparing presentations, reports, and meeting materials
- Coordinate travel arrangements and itineraries
- Handle sensitive and confidential information with utmost discretion
- Utilize Dotloop for document management and electronic signatures
- Assist with special projects as assigned by the CEO

**Requirements**:

- Proven experience as an Executive Assistant or similar role supporting C-level executives
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy in all work performed
- Proficient in using phone systems and handling multiple phone lines
- Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and exercise sound judgment in all interactions
- Strong clerical skills including typing speed and accuracy

This is a full-time position offering competitive compensation based on experience. We offer a comprehensive benefits package including health insurance,, paid time off, and professional development opportunities.

**Job Types**: Full-time, Part-time

Pay: $40,000.00-$65,000.00 per year

Expected hours: 30 - 50 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- On call
- Weekends as needed

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

Work Location: Hybrid remote in Halifax, NS B3J 3S7


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