Office Administrator
3 weeks ago
**Position Summary**
**Responsibilities**
- Greets visitors, answers questions, and directs and/or connects them with the team, if applicable.
- Ensures the phones are answered in a professional manner, takes messages, and/or redirects calls, as required.
- Receive, sort, distribute, and ship mail/courier packages accordingly.
- Provide general administrative support, including but not limited to filing, data entry, and scanning.
- Management of office inventory, including monitoring stock levels and ordering supplies.
- Oversees facilities management, including coordinating maintenance, repairs, and cleaning.
- Assist the HR Manager with event planning, administration of annual client baskets, and other workplace initiatives.
- Other related office administrative tasks, as required.
- Perform data entry duties, such as entering credit card and employee expenses.
- Issue Purchase Orders and support with daily LEMs, if needed.
- Provide support in booking travel and accommodations for field employees.
- Provide support to payroll with time entry, or edits as required.
- Assist with material tracking and coordination along with data entry to issue material costs to projects.
- Other related administrative accounting tasks, as required.
**Education & Experience**
- Post-secondary degree or diploma and a minimum of 2 years of administrative experience is an asset (equivalency of related work experience will be considered).
- Fluency with computer skilled (i.e. Microsoft Office Suite) and the ability to learn new systems, as required.
- Strong to intermediate skills in Microsoft Excel.
**Skills**
- Strong interpersonal, communication, customer service skills.
- Ability to make decisions and problem solve in a complex environment.
- Ability to maintain confidential information with discretion and professionalism.
- Strong attention to detail.
- Ability to analyse, take initiative, and be adaptable.
- Strong organization and time management skills with the ability to multitask and prioritize multiple demands.
**Working Conditions**
- This is a full-time permanent position, working five days per week, typically Monday to Friday from 8:00am - 4:30pm.
- While there is some flexibility for remote work, in alignment with operational needs, this role is primarily based out of the Kandrea Head Office (3902 - 82 Avenue, Leduc, AB).
- Ability to sit at a computer workstation for long periods and ensure proper ergonomics.
**Key Competencies**
- Communication - Listens to others and communicates in an effective and professional manner.
- Building Relationships - Ability to maintain and build constructive and strong working relationships.
- Safety - Ensures health and safety is a daily focus by acting in a safe manner at all times.
Pay: $50,000.00-$60,000.00 per year
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Schedule:
- Monday to Friday
Application question(s):
- Ae you able to reliably commute to the Leduc, Alberta office daily?
**Experience**:
- administrative: 2 years (required)
Work Location: In person
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