Accounting Specialist
3 months ago
**Are you looking for an opportunity to help you grow and advance your professional skills?** We are currently recruiting for an Accounting Specialist for our Stone Ridge location in Vaughan.
**About Nova Pack**:
Nova Pack is a third-party contract packing (co-pack), re-packaging and assembly supplier-partner supporting CPG, Healthcare, OTC, Pharma, Medical Device, HABA / Cosmetic and NHP companies. Nova Pack customers are typically quality conscious, world-leading multi-national organizations in their respective industries and demand only the best when it comes to the handling of their products. Nova Pack has a proud tradition of integrity in dealing with its customers, its employees, and its suppliers.
**About the Role**:
The Accounting Specialist performs general accounting and clerical tasks related to the efficient maintenance and processing of various accounting transactions, including accounts payable, journal entry & accrual processing, PO processing, fixed asset accounting and balance sheet account reconciliations. The Accounting Specialist will adhere to and is expected to promote all Accuristix & Nova Pack Health and Safety policies or programs. The Accounting Specialist will also promote and exemplify all Accuristix & Nova Pack values and core competencies. The Accounting Specialist will report to the Accounting Supervisor.
**Other Responsibilities**:
Finance Accounting & Reporting
- Assisting with day-to-day accounting functions in support of the finance department, specifically the accounting support and payroll administration roles.
- Charges expenses to accounts and cost centers by analyzing invoice.
- Perform various month end balance sheet account reconciliations.
- Process selected monthly journal entries & accruals.
- Assist in producing various accounting reports.
- Assist in month end closing process.
- Assist with all weekly, monthly, quarterly and/or year-end processes as required.
- Compiling financial and non-financial data and analyzing information and highlighting information for decision making for various stakeholders (internal and external).
- Various set up of customers, vendors, chart of accounts within the system.
- Assist with other areas and supports full function of corporate finance.
Accounts Receivable
- Prepare monthly warehousing billings and weekly transportation billings.
- Provide backup support to various billing requirements.
- Follow up on remittances and collections.
- Follow up on disputed invoices.
- Generate and submit sales summary and detail reports.
- Assist other areas such as collection forecasting, reports, and reconciliations.
Cash Application
- Request for remittance details.
- Daily cash receipts.
- Summarizing and providing forecasting as required for receipts, payments, etc., and assist with reporting.
Accounts Payable
- Receive, verify, record invoices in correct site.
- Reconcile supplier statements - monthly for major suppliers & quarterly for all suppliers.
- Prepare and process accounts payable cheques, wire transfers and ACH payments.
- Pays vendors by monitoring discount opportunities; scheduling and preparing cheques; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
- Follow-up with temporary staffing agencies for weekly invoices.
- Calculate, track, and submit cost allocations for bills.
- Compile and manage expense reports.
- Inventory summarization and costing.
- Reconciliation and review of source data to sub-ledgers vs various systems and identification of any variances.
- Provide backup support as required.
Payroll
- Assist with preparation and administration of bi-weekly payroll as required while meeting strict deadlines set forth by payroll provider ensuring accuracy of all wages, vacations, expenses overtime and bonuses.
- Assist with preparation and reconciliation of payroll ledgers including but not limited to Garnishments, RRSP plans, Taxable benefit updates.
- Assist with preparation of journal entries, forms, records of employment, tax forms.
Other
- Ensuring the absolute confidentiality of all sensitive and proprietary information and data.
- Perform other tasks/ duties as requested including special projects.
- High involvement with quarter end audits, year-end audits, and Internal control over financial reporting requirements including special projects and compiling reports and information for month-end reporting/ budgeting/ forecasting and in supporting operations.
- Assist with duties of subsidiary companies as required.
**Who you are**:
- Post-Secondary education in Business Administration or Accounting.
- Minimum of 2 years of accounting related experience.
- Advanced level proficiency with Microsoft Office suite with particular emphasis on Excel, Outlook.
- Intermediate level competency in Microsoft Great Plains is an asset.
**You possess the following skills**:
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