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Office Assistant

2 months ago

Calgary, Canada Microhard Systems Inc. Full time

We are currently seeking an Office Assistant to join our team.

The position will consist of the following responsibilities:
**Receptionist responsibilities**:

- Answer/screen all incoming calls
- Greeting clients and offering hospitality as required
- General Admin: filing, couriers, mail, faxing
- Data entry and preparing documents for shipping
- Assisting in collecting, recording and processing time sheets
- Tracking and informing employees of missing time sheets
- Scanning of documents into PDF
- Maintain general area neatness in reception, boardroom and kitchen

**Office Assistant Responsibilities**:

- General administrative support as required by staff
- Process job orders, maintain databases and run reports
- Pack and ship orders when requested
- Purchase and maintain an inventory of office supplies
- Mail-out sales materials as directed
- Internet research
- Make all necessary travel arrangements for senior management, sales and marketing staff
- Arrange travel visas and inoculations as required
- Assist in the preparation for trade shows, with the shipping and coordination, and with the repatriation of the tradeshow materials

**Skills and Qualifications**:

- Capable of multi-tasking
- Strong organizational skills
- Strong team player
- Strong verbal and written communication skills
- Adaptable to a fast-paced work environment
- Punctuality and reliability are a must
- Professional appearance, business casual
- Own vehicle and have credit card

**Education / Experience**:

- Minimum high school diploma
- Work experience in a reception or service oriented role is preferred

**Salary**: $24.00-$26.00 per hour

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: One location

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