Office Assistant

3 weeks ago

Calgary, Canada Firefly Solar Inc. Full time

Are you a detail-oriented professional who thrives in a fast-paced office environment? Are you passionate about data entry and contract management? Look no further Firefly Solar, a premier solar development company, is seeking an exceptional Office Administrator to join our dynamic team in Calgary, Alberta.

**About Kymand Homes**:
Firefly is a renowned Solar development company committed to creating exceptional residential communities that reflect modern living at its finest. Our dedication to quality craftsmanship, sustainable practices, and superior customer service sets us apart in the industry. With a strong reputation for excellence, Kymand Homes continues to transform Calgary's landscape with innovative and captivating projects.

**Role Overview**:
As an Office Administrator at Kymand Homes, you will be an integral part of our operations, supporting the smooth functioning of our administrative processes. This role will primarily involve heavy data entry and meticulous contract review, ensuring accuracy, compliance, and seamless workflow throughout our projects.

**Key Responsibilities**:

- Conduct thorough and accurate data entry, ensuring all information is correctly recorded in our systems.
- Review and analyze contracts, agreements, and legal documents with meticulous attention to detail.
- Collaborate with various departments to gather and organize relevant data for contracts and reports.
- Maintain and update databases, ensuring data integrity and confidentiality.
- Prepare and distribute documents, reports, and correspondence as required.
- Coordinate with internal and external stakeholders to facilitate efficient communication and workflow.
- Assist in general administrative tasks, such as filing, organizing meetings, and managing office supplies.

**Qualifications and Skills**:

- Proven experience in an office administrative role, preferably in a data entry or contract management capacity.
- Excellent attention to detail, with the ability to maintain accuracy while working with large volumes of data.
- Strong organizational skills, able to prioritize tasks effectively and meet deadlines.
- Proficiency in using office software and databases (e.g., Microsoft Office Suite, Excel, contract management systems).
- Exceptional written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- A proactive and adaptable approach, with the ability to work independently and as part of a team.**Office Administrator**

Firefly Solar Inc. is a family owned and operated medical practice in Calgary, AB. We are a growing practice that prides ourselves on our team atmosphere and our commitment to providing the highest quality of care in a comfortable environment for all of our patients. We have an energetic team that works hard and loves what they do. We are looking for an Office Administrator to join our team.

**Responsibilities**
- Manage daily operations of the office, including scheduling, patient scheduling, and patient communications.
- Coordinate with other departments to ensure that all office needs are met.
- Manage insurance benefits, including verifying insurance coverage, collecting benefits, and processing claims.
- Assist with insurance verification and processing claims.
- Assist with patient billing and collections.
- Answer phones and schedule appointments, answer the phone, and direct calls to appropriate staff members.
- Maintain confidentiality of patient records according to HIPPA regulations.
- Assist patients with questions regarding services we provide or other medical services.
- Perform other duties as assigned by management or leadership.

**Skills & Qualifications**
- High school diploma or GED required; Bachelor’s degree preferred.
- 1-2 years of administrative experience preferred.
- Excellent verbal and written communication skills required; computer skills required; excellent interpersonal skills required; ability to work as a team with mínimal direction; ability to work independently when necessary; ability to prioritize tasks and meet deadlines in a fast-paced environment while managing multiple priorities in a changing environment.

**Salary**: $16.00-$18.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Overtime pay

Work Location: In person

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