Administrative Support Assistant

4 weeks ago

Orillia, Canada Helping Hands Orillia Full time

**SUMMARY**

The Administrative Support Assistant - Summer Student, under the direction of Helping Hands Management, is primarily responsible to provide administrative support to ensure the smooth and effective operation of the office. The Administrative Support Assistant will work in a team-based environment liaising with multiple departments and project leads to assist in completion of reports, documents, filing, scanning, correspondence, and communications while supporting the process standardization and digitization of our administrative functions.
- Current student in Administration/Business/Communication/Community Service/Secretarial Science related program, or a recent graduate with an interest in the charitable sector.
- Self-directed, organized and excellent attention to detail.
- Strong technical abilities and understanding of computers, software, scanning, digital filing, etc.
- Excellent written and oral skills.
- Proven ability to multi-task, prioritize and work in a fast-paced work environment.
- Excellent time management skills to consistently meet deadlines.
- Ability to work well and quickly under pressure, both individually and as part of a team
- High level of integrity, confidentiality, and accountability and an ability to relate to and assist other members of our multi-faceted team.
- Demonstrate commitment to excellent customer service when interacting with staff, volunteers, clients and colleagues.

**Description of Duties and Authority**:

- Provide administrative support to assigned departments and their programs in areas such as Word processing, spreadsheets, scanning and general filing and document retrieval using electronic systems.
- Support department and organization-wide special projects and systems implementations/improvements such as digitization of files/documents and administrative process standardization.
- Collaborate with internal leadership and teams to develop SOP (Standard operating procedure) documents.
- Prepare surveys/questionnaires using JotForm based on management requirements and facilitate the execution and data collection.
- Ensure administrative functions are completed in a timely and efficient manner, as requested by management.
- Provide training to any Employee or Volunteer to accessing cloud-based documents/ files.
- Adhering to and re-enforcing the organizational structure and policies, providing support where needed to meet client needs; and
- Any other duties, as assigned.

**APPLICATION INSTRUCTIONS**

Thank you for your interest in working with us at Helping Hands
- Due to the changing nature of the Organization’s role and relationship with funders, the duties and responsibilities of this position may change, from time to time, necessitating the delegation of other related duties within the Organization._
- This position is created and maintained within the Organization through program funding through the Government of Ontario. The continuation of this position within the Organization is dependent on continued funding through the Government of Ontario._
- Helping Hands is an equal opportunity employer and is committed to a fair and equitable recruitment process. Please contact Human Resources should you require accommodation at any point during the recruitment process._
- We thank all applicants for their interest, however only those selected for an interview will be contacted._

**Job Types**: Full-time, Part-time, Fixed term contract, Internship / Co-op
Contract length: 3 months

**Salary**: $16.55-$17.37 per hour

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2023-06-07
Expected start date: 2023-06-12

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