Administrative Assistant

2 weeks ago

Orillia, Canada Lakeside Cleaning Professionals Inc. Full time

**JOB TITLE: Administrative Assistant**

Jurisdiction: Simcoe Muskoka

Reports To: Director & Operations Manager

This year, our team is growing as we consistently increase our number of clientele. We are searching for positive, friendly, hard-working, passionate and quality-driven team members to join our team Our team members start in an entry level position learning basic skills, provided with strong training and guidance supporting their quality work. Through our collaborative and nurturing work environment, our staff have the opportunity to strengthen their skills, and work towards a leadership role.

**Position Summary**
- Orientation and training provided
- Covid-19 Safety Policies in place
- Energetic, has a positive attitude, and enjoys working within a team
- Must be self motivated, and willing to learn
- Ability to prioritize and multi-task
- Demonstrates a strong attendance record
- Hardworking, detail-oriented, and resourceful with a strong desire to learn.

**Academic/Professional Requirements**:

- High School Diploma. College or University Degree preferred by not required.

**Required Skills/Experience**:

- Relevant work experience in an administrative role
- Excellent interpersonal written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
- Exceptional organizational and problem-solving skills
- Thrives in organizations that constantly evolve and adapt
- Embraces collaborative sharing of knowledge within a team environment
- Able to work in a fast-paced environment

**Position Responsibilities**:

- Data entry with a high level of accuracy; Prospective and active client information, service appointments, job details and work order, and invoicing.
- Preparing quotes, and corresponding with clients to answer questions
- Scheduling client services, internal meetings, and assigning technicians to services in the CRM Software
- Review scheduled services and work orders to ensure necessary information is included, ensuring technicians in the field have all details they may need.
- Enter invoices, process and enter payments into CRM/Accounting software.
- Checking and verifying the daily timesheet, Monitor and take corrective actions
- Assign independent contractors, technicians, or technician teams to scheduled appointments.

**Job Types**: Part-time, Permanent

**Salary**: $16.00-$16.50 per hour

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- receptionist: 1 year (preferred)
- administrative: 1 year (preferred)

Work Location: One location

Expected start date: 2023-01-23

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