Division Coordinator

6 days ago

Victoria, Canada Houle Electric Limited Full time

A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.

**About this role**
We are recruiting for a **Division Coordinator** to join our **Victoria** office. Here's how your role will strengthen our team.

**Your responsibilities**
- Provide administrative support to the Division, Managers, and Project Manager/Estimators with a variety of tasks including processing monthly billings, supporting procurement pricing, preparing job binders and organizing documents to ensure paper flow (permits, manuals, and tender forms)
- Assist with tenders, such as lighting/device counts, including tender submittals and IFC to Bid review's
- Ensure proper user set-up and access in Procore project management system
- Data entry and updating project management systems/CRM with information
- Ensure the site has all the latest specs, shop drawings, change orders, and schedules
- Update project drawings, purchase orders and job schedule with the change orders
- Organize and track shop drawings, distributing as needed
- Price, extend, confirm hours submitted and enter data required for extra work orders
- Track shipments for orders, track backorders, and keep on top of suppliers for delivery of materials
- Print and circulate a variety of reports associated to the project
- Assist in division estimating and staff resource schedules
- Attend site meetings and site walks to record and produce minutes

**Your experience and skills**
- High School Diploma
- 3+ years of experience in project coordination, administration or office related position within the construction or related field
- High proficiency in MS Office (Excel, Word, Outlook)
- Experience managing document control, file management, scheduling, data entry, minute taking
- Highly organized and attentive to detail in a fast-paced environment
- Must be team player with good interpersonal and English communication skills
- Able to read electrical and/or construction drawings, an asset
- Experience with AutoCAD, Accubid, MS Project, Procore are an asset
- Electrical engineering degree, diploma, relevant education or Electrician TQ considered an asset

**About Houle**

As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities, to airports, shipping terminals and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.

Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.

As a certified **Great Place to Work**, one of **BC's Top 100 Employers**, and **Best Managed** company, we have been recognized for our efforts in creating a safe and inclusive work environment.

**Why join our team?**
- ** We emphasize having a work-life balance** - We offer flexible work schedules and a competitive vacation policy.
- ** Continuous development is a top priority** - Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
- ** Our employee benefits prioritize your financial, physical, and mental well-being** - From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
- ** We have many exciting project opportunities** - With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
- ** We have fun** Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events
- A **safe space** for everyone - We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to **diversity and inclusion** and strive to foster, cultivate and preserve a culture of **belonging** for all employees.

**Salary range: $55,000-$75,000** per year plus a competitive total compensation package. _Actual salary will be commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit._

**Sound like a match? We'd love to connect.**

Connect with us on **LinkedIn**,**Instagram**,**Facebook**,** and **Twitter**

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