Research Administrative Assistant I

2 weeks ago

Toronto, Canada University Health Network Full time

**Job Posting # 915060**

**Position: Research Administrative Assistant I**
Site: Toronto Western Hospital - Krembil Discovery Tower

Department: Clinical and Computational Neuroscience

Reports to: Manager

Hours: 37.5 hours per week

**Salary**: $21.07 - $26.34 per hour commensurate with experience and consistent with UHN Compensation Policy

Status: Temporary Full-Time (Approx. 8 months - mat leave replacement)

**University Health Network (UHN)** is looking for an experienced professional to fill the key role o**f Research Administrative Assistant I** in our** Clinical and Computational Neuroscience Department.**
- Transforming lives and communities through excellence in care, discovery and learning._

The University Health Network, where “above all else the needs of patients come first”, encompasses **Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN.** The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network. The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. Research across UHN's five research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health. Find out about our purpose, values and principles here.

The **Research Administrative Assistant I** position reports directly to the Principal Investigator of the Neuron to Brain Lab located within the Krembil Brain Institute. The Neuron to Brain Lab is comprised of both basic and clinical research teams that use electrophysiological methods to investigate, in human and/or mouse brain, the mechanisms of seizure initiation and the imbalance between inhibition and excitation in cellular networks caused by epilepsy and seizure.

**Key Responsibilities**:

- Provide administrative support and coordination to Neuron to Brain Lab PI and staff, including managing PI calendar, scheduling meetings, preparing meeting documents, coordinating travel arrangements, general reception, and other clerical duties as required.
- Arrange meetings, distribute background information and agendas, book and set up rooms, take and transcribe minutes, circulate minutes in a timely manner, and follow-up as necessary.
- Ability to maintain effective and productive working relationships with internal and external stakeholder, including supporting hiring, onboarding and collaborations across PIs’ collaborations.
- Provide support to maintain Neuron to Brain electronic information support systems (project management portals, REB portals, Invoicing, grant contracts, finance expense reports).
- Communicate with senior level stakeholders including government officials, university authorities and the research community in general.
- Contribute/participate in the implementation of special projects and office operations that support the strategic directions of the PI’s collaboration with Neuron to Brain Lab staff, students, and collaborators.
- Support all other duties as directed by PI and assigned as part of the Admin I role.

**Qualifications**:

- Completion of Grade XII or recognized equivalent.
- Completion of a recognized post-secondary office administration program at the certificate level or equivalent.
- Two (2) years related administrative support experience.
- Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
- Experience working in a health care environment an asset.
- Good verbal and written communication skills.
- Good organizational and time management skills.
- Good interpersonal and customer service skills.
- Ability to produce high quality work in accordance with Hospital standards.
- Ability to work well under pressure.
- Ability to use good judgment in assessing difficult situations.
- Knowledge of general office practices, procedures and standards.
- Knowledge of medical terminology an asset.

Vaccines (COVID-19 and others) are a requirement of the job unless yo

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