Coordinator, Events

2 months ago


Montréal QC, Canada Via HFR Full time

At VIA HFR, we are re-imagining passenger rail service on behalf of the Government of Canada Our goal is to create a new sustainable train network that that will run faster, more often and will be more reliable between Toronto and Québec City. The HFR project is Canada's largest infrastructure project in generations.

Are you ready to take on a stimulating and impactful challenge? Look no further; VIA HFR is seeking a Coordinator, Events.

**The role**

Reporting to the Director, Community Relations in Quebec, you will support the team with the coordination of event invitations and networking activities related to the promotion of the project across the territory. We're looking for a proactive, customer service-oriented individual who can effectively coordinate travel, documentation and communications for the team's activities.

**The responsibilities**
- Assist with event planning and coordination, including team participation in relevant networking events (reserve tables, coordinate invitations, organize booths, ensure all materials are available).
- Monitor the calendar of activities deployed by the various business communities and other influential groups to which the team must participate.
- Manage responses to invitations and follow up closely with stakeholders.
- Gather the documentation needed to prepare the team for events.
- Organize travel for advisors by booking the necessary transport and accommodation.
- Ensure good coordination and communication within the team regarding the logistics of representing the organization at events.

**The requirements**
- 2 to 3 years of experience in writing, communications or other relevant experience.
- Bachelor's degree in communications or equivalent.
- Perfectly bilingual in writing and orally.
- Knowledge of event management.
- Ability to maintain good relations with various external partners.
- Good communication and diplomatic skills, both verbal and written.
- Rigorous, organized and respectful of deadlines.

**Why join our innovative team?**
- Group insurance that is fully paid for you and your family, including medical, dental, life, disability, etc.
- A pension plan and saving options (RRSP and TFSA)
- Flexible benefits: access to wellness and health accounts to support your lifestyle
- Vacation based on experience, available as soon as you're hired
- Incentive bonus program
- Work in flexible hybrid mode
- A work environment that encourages initiative, innovation and forward-thinking solutions
- A unique opportunity to craft the future of transportation in Canada

**We strive to create strong and diverse teams**

At VIA HFR, we believe in the strength of diverse teams. We aspire to offer an inclusive and equitable work environment where everyone can develop and flourish. We therefore invite all qualified individuals, whatever their identity or specificity, to apply. You can learn more about the whole project on our VIA HFR webpage.

Please let us know if you require any adjustments during the recruitment process. We will do our utmost to provide you with a fair and pleasant experience, while keeping any adjustments confidential.


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