Restaurant Event Coordinator

4 months ago


Montréal, Canada Deville Dinerbar Full time

**DEVILLE DINERBAR**
- **Coordinateur d'événements pour restaurant**_
- **RÉSUMÉ DU POSTE**:_
- **Les responsabilités incluent la promotion et la vente de l'espace de réception ainsi que des offres de restauration tout en maintenant une efficacité en matière de marketing et de branding en ce qui concerne les événements.**_
- **RESPONSABILITÉS**:_
- Effectuer des recherches sur les marchés pour identifier les opportunités d'événements (ventes/appels à froid)._
- **Assister à des événements de réseautage hebdomadaires externes pour solliciter de nouveaux clients avec les responsables des événements.**_
- Aider à l'organisation de manifestations de réseautage mensuelles sur place pour maintenir les relations actuelles et développer de nouvelles relations avec les responsables des événements._
- **Aider à développer de nouvelles relations et à maintenir les relations actuelles avec l'équipe de vente des hôtels locaux pour générer des affaires pour une propriété spécifique avec les responsables des événements.**_
- Répondre aux appels téléphoniques du service des événements et filtrer les prospects entrants._
- **Entrer tous les prospects dans TripleSeat, par exemple : réservation de l'emplacement, informations de contact du client, etc.**_
- Créer des demandes d'événements et des contrats suivant les paramètres du département._
- **Créer et mettre à jour tous les contrats et BEO (Banquet Event Order) selon les demandes des clients.**_
- Créer des menus personnalisés quotidiens pour tous les événements._
- **Préparer le dossier d'événement quotidien pour l'équipe de direction afin d'exécuter efficacement les événements.**_
- Fournir une assistance sur place si nécessaire lors des événements._
- **Assister et superviser l'installation et la logistique le jour de l'événement si nécessaire.**_
- Facturer les dépôts d'événements via TripleSeat pour tous les contrats ; Tenir un registre des dépôts reçus et des remboursements._
- **Gérer le calendrier pour le plan marketing des événements, par exemple : Fête des Fêtes, Explosion estivale, Événements spéciaux, etc.**_
- Réaliser des rapports mensuels et semestriels et créer des rapports de dépenses._
- **Autres tâches assignées.**_**QUALIFICATIONS**:_
- Baccalauréat_
- **Minimum de 3 ans d'expérience dans les événements, les relations publiques ou le marketing**_
- Enthousiaste, organisé et responsable_
- **Expérience et volonté d'apprendre**_
- Expérience antérieure avec Microsoft Office et Outlook un plus_
- **Démarche agréable et présence vocale au téléphone pour appeler des clients potentiels**_
- Capable de gérer plusieurs tâches et de rester calme face à l'adversité et dans des environnements très stressants_
- **Très bien organisé**_
- Capacité avérée à respecter les délais_
- **Si vous êtes une personne attentive aux détails avec une passion pour la création d'événements mémorables, nous serions ravis de vous entendre. Postulez dès maintenant pour rejoindre notre équipe en tant que coordinateur d'événements**_

**Deville Dinerbar -Restaurant Event Coordinator**

:
Responsibilities include the promotion and sale of venue spaces along with food and beverage offerings while maintaining effective marketing and branding as it relates to events.

RESPONSIBILITIES:

- Research markets to identify opportunities for events (Sales/Cold Calls).
- Attend weekly offsite networking events for solicitation of new business with Events Managers.
- Assist in hosting monthly on site networking events for maintenance of current relationships and development of new relationships with Events Managers.
- Assist in developing new and maintaining current relationships with local hotels sales team to generate business for specific property with Events Managers.
- Answer events department phone lines and filter incoming leads.
- Input all leads into TripleSeat ie: location hold, client contact information, etc.
- Create event inquiries and contracts following the department parameters.
- Create and update all contracts and BEOs as requested by client.
- Create daily custom menus for all events.
- Prepare daily event pack for Management team to effectively execute events.
- Provide on site assistance as needed at events.
- Assist and oversee day of event setup and logistics if necessary.
- Charge Event deposits via TripleSeat for all contracts; Maintain Deposit Received and Refund Log.
- Manage time line for Events Marketing Plan ie: Holiday Blast, Summer Blast, Special Events etc.
- Complete monthly, bi-yearly reports and create expense reports.
- Other duties as assigned.

QUALIFICATIONS:

- Bachelor's Degree
- Minimum of 3 years experience in Events, PR or Marketing
- Enthusiastic, organized and responsible
- Experience and willingness to learn
- Previous experience with Microsoft Office and Outlook a plus
- Pleasant demeanor and phone voice presence to call pers



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