Freelance Event Specialist

2 months ago


Montréal QC, Canada Visit.org Full time

Who are we?
Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.

**Responsibilities**:
Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground Be our next onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.
**Event Preparation**: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc
**Take ownership and responsibility of our in-person events**: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience
Be the Visit.org representative, leader, and problem solver at events
**Align roles and responsibilities with onsite team**: event host, nonprofit organization, venue, additional staff, and corporate partner
Manage check-in process for in-person events; providing a warm and friendly welcome to guests
Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
Send consistent updates, photos, and videos to Events Team throughout event
Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center

**Qualifications**:
Fluency in English and strong communication skills
Based in Montreal, Canada
Schedule flexibility with availability to work on a contract per-event basis, as needed
Experience in complex, large-scale events and smaller executive-level intimate events
Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
Resourcefulness, have the ability to exhibit grace under pressure and be solutions-minded in ambiguous situations
Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
Self-starter who is organized and detail-oriented
You love building relationships with customers and enjoy customer service
Experience with group facilitation and managing group dynamics
You are able to work flexible hours, including nights and weekends, as needed
Willing and eager to travel to various areas of the local region
You have super strong interpersonal and customer service skills, especially in fast-paced situations
Able to wear many hats and take on varied tasks and projects
Comfort being present and interacting with large crowds
**Physical Demands**:
Able to lift, slide, and carry up to 30lbs.
Able to stand for an extended period of time
**What we offer**:



  • Montréal, QC, Canada Farmacy Beauty Full time €50,000 - €56,000

    Farmacy Beauty is hiring a part-time freelance Market Specialist to represent our brand at Sephora stores in the Greater Montreal, QC area for the upcoming season!The ideal candidate has a passion for skin care, relationship building, and selling + education. Must have proven sales track record, strong communication skills, weekend/evening availability, and...

  • Event Coordinator

    2 weeks ago


    Montréal, QC, Canada Luxe Proposals Full time

    **Company description** Luxe Proposals provides professional wedding and proposal coordination services for couples in love **Job description** Event Coordinator **Position Overview** LUXE PROPOSALS is a wedding proposal planning company in Montreal. We are looking for a highly-motivated and creative event coordinator with an eye for design. The role...

  • Master of Ceremonies

    6 months ago


    Montréal, Canada The Ortus Club Full time

    **About us** The Ortus Club is a B2B marketing company specialised in virtual and in-person knowledge-sharing discussions. We run approximately 50 events a month for our clients and help them create environments that can start meaningful business relationships, globally. **The Role** As a freelance Master of Ceremonies, you will be in charge of...


  • Montréal, QC, Canada Visit.org Full time

    What Motivates Us There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We’re driven by the opportunity to help enterprises and their employees around the world to...


  • Montréal, QC, Canada DULCEDO Full time

    **_FRENCH VERSION WILL FOLLOW_** Events have the power to connect, build relationships, shape perceptions, demonstrate expertise, transcend boundaries, and reach new heights. At Dulcedo, events are a core component of our people’s engagement and corporate culture. As we work within this vibrant and competitive industry, with employees across all corners...

  • Freelance Photographer

    5 months ago


    Montréal, Canada Patty Slaps Full time

    **Hey burger lovers and creative minds!** Patty Slaps is not just any burger joint; it's a place where food meets art, technology, and community, creating a vibrant atmosphere that's just as dynamic as your creative spirit. We're on the hunt for a **Freelance Photographer**, but not just any photographer. We're looking for someone who can blend the art of...

  • Freelance Photographer

    5 months ago


    Montréal, Canada Patty Slaps Full time

    **Hey burger lovers and creative minds!** Patty Slaps is not just any burger joint; it's a place where food meets art, technology, and community, creating a vibrant atmosphere that's just as dynamic as your creative spirit. We're on the hunt for a **Freelance Photographer**, but not just any photographer. We're looking for someone who can blend the art of...


  • Montréal, QC, Canada Karma Casting Inc. Full time

    Appel à tous les amateurs de basketball ! Nous recherchons des ambassadeurs de marque pour travailler lors d'un événement de basketball amusant. Dates : du vendredi 4 octobre au dimanche 6 octobre Horaires de l'événement : *Les horaires sont encore provisoires et doivent être approuvés par le client, donc susceptibles de changer légèrement....


  • Montréal, QC, Canada Connect&GO Full time

    We are Connect&GO, a global tech leader providing attractions management software that empowers venues to create unforgettable guest experiences. We simplify operations and boost revenue while relentlessly focusing on customer needs. Our culture is built on innovation, fueled by fun and laughter. Join us as we challenge industry norms, drive value for our...


  • Montréal, QC, Canada ILIA Beauty Full time

    **Job description**: **ILIA Sales and Education Advisor’s responsibilities include**: **Sales** - Drive and exceed sales goals as determined by ILIA through store visits for support, events and relationship building. - Coordinate store visit schedule with manager and strategize plans to achieve sales goals and execute corporate initiatives. - Create...


  • Montréal, QC, Canada Oliver & Bonacini Full time

    **Company Description** Ready for the next chapter of your career? Why not make one of Canada's leading restaurant groups a part of it! We value relentless innovation and kick-ass creativity! We provide advancement through training and development and our hands on managers empower people and awaken ability through responsibility and respect. **What's in it...


  • Montréal, Canada Visit.org Full time

    What Motivates Us There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We’re driven by the opportunity to help enterprises and their employees around the world to...


  • Montréal, QC, Canada MarathonFoto Full time

    We will also be the official photographer of the: 1) **Marathon Beneva de Montréal that will be held on Sunday September 22nd.** 2) **10k run on Saturday September 21st** MarathonFoto is looking for freelance photographers to take either: - of runners with their medals after they crossed the finish line. **Need to be very dynamic, outgoing, and ready to...


  • Montréal, Canada Insight Enterprises Full time

    **Requisition Number**:96470** **Job Title**: Marketing Specialist **Department**: Marketing **Reports to (Title)**: Mgr. Marketing **Location**: **ICA/IDC** **Requesting Manager**: **Approved By**: **Job Code**: Available upon req creation **GENERAL ACCOUNTABILITY** Marketing Specialist will work in a results driven, fun, energetic and fast-paced...

  • Event Specialist

    5 months ago


    Montréal, Canada Maya HTT Full time

    MAYA HTT is a world leading developer and services provider of digital industries software solutions. The world’s top tier engineering and manufacturing organizations rely on Maya’s experience and expertise to achieve the full potential of their software investment. Are you excited about marketing of Industry 4.0, next generation product development,...


  • Montréal, Canada Kate Somerville Skincare Full time

    **Our Company** At Kate Somerville, our mission is to impact lives through California born, Hollywood endorsed, transformative skincare. Kate, a highly respected paramedical esthetician with over 2 decades of experience in skincare, believes that everyone deserves beautiful skin, and it is her promise to get you there. Kate Somerville skin care is sold...

  • Specialist, Marketing

    1 month ago


    Montréal, QC, Canada Jarislowsky Fraser Full time

    **Requisition ID**: 208040 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Is this role right for you? In this role, you will**: **Marketing/Events** - Help execute on the marketing plan, with a focus on supporting the Institutional Management Team and growing the institutional client base - Manage...

  • Event Coordinator

    5 months ago


    Montréal, Canada Le 9e Productions Full time

    The event specialist at le 9e Productions is responsible for managing all inbound business. Through the event cycle of service, the specialist is thorough and detailed in all communications with clients, ensuring event details are shared with the client and teams. The event specialist provides exceptional service and ensures that clients return. **Primary...


  • Très-Saint-Rédempteur, QC, Canada Le Coeur Bohème Full time

    **Job Summary** **Responsibilities** - Collaborate with clients to understand their vision and preferences for their wedding day. - Develop detailed timelines and checklists to ensure all tasks are completed on schedule. - Manage budgets, negotiate contracts with vendors, and oversee payments to ensure financial accountability. - Coordinate logistics...


  • Montréal, QC, Canada McCarthy Tétrault LLP Full time

    **Job Description**: At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of_ _Canada’s Top 100 Employers_ and one of_ _Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought...