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Administrative Assistant

4 months ago

Etobicoke, Canada SportStars Youth Soccer Full time

Job Description:
**Responsibilities**:
1. Bookkeeping:

- Manage sales tax filings and coordinate with external providers for income tax filings.
- Maintain accurate financial records.
- Complete monthly reporting package defined by Management

2. Payroll:

- Prepare payroll reports and assist in key performance indicator (KPI) management.
- Ensure compliance with payroll regulations.

3. Meetings:

- Take minutes during meetings and distribute them to attendees.
- Prepare and collate meeting agendas and necessary information.
- Follow up on action items and ensure completion.

4. Accounts Payable:

- Process rent payments, facility payments, and calculate monthly supplier statements or payables.
- Maintain accurate records of payables and ensure timely payments.

5. Employee Management:

- Conduct background checks on new hires.
- Assist in the preparation and administration of employment contracts.
- Handle payroll onboarding and offboarding processes.
- Support payroll accounting activities.

6. Other:

- Manage inventory and ensure accurate tracking and stock levels.
- Verify and approve timesheets.
- Manage accounts receivable.

**Requirements**:

- High school diploma or equivalent; additional certification or degree in finance or accounting is a plus.
- Proven experience in administrative roles, preferably in a finance or operations department.
- Proficient in using accounting software and payroll systems - ideally quickbooks.
- Strong knowledge of bookkeeping principles and practices.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and meet deadlines.
- Excellent communication and interpersonal skills.

If you are a proactive and detail-oriented individual with a passion for finance and operations, we would love to hear from you.

**IMPORTANT - How to apply**:

- We require: a cover letter, resume and the completion of both surveys at the following link to be considered.

Pay: $20.33-$28.24 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Paid time off

Application question(s):

- What postal code do you live in?
- Do you have access to a car?
- Please write 2-3 sentences why you would you think you'd like this job and what makes you good at it?

Work Location: Hybrid remote in Etobicoke, ON M8V 2E6

Application deadline: 2024-06-15