Digital Communications and Events Coordinator

2 weeks ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Digital Communications & Events Coordinator is primarily responsible for the creation, updating, and maintenance of the Chemistry and Nanotechnology Engineering websites, as well as department-related microsites. This position also manages Chemistry’s events calendar, newsfeed, and social media accounts. In addition, this role is responsible for providing event and administrative support to the Chemistry seminar program, featuring external guest speakers. As part of the administrative staff team in Chemistry, the position assists with the critical needs in the day-to-day operations of the department.

**Responsibilities**:
Digital communications
- Responsible for content creation and maintenance of the Chemistry, Chemstores, and department-related microsites
- Jointly supports Nanotechnology Engineering (NE) program via the website
- Maintains all aspects of website content, including information for current and future students; faculty, staff, and postdoctoral fellows; photo galleries; and online forms
- Maintains and updates special events, news and announcements on the Chemistry website
- Troubleshoots reported issues (e.g. broken links) and performs periodic web audits to ensure optimal performance of all Chemistry web/mircosites
- Provides updates to faculty profiles on Waterloo Online Profile Builder (OPB)
- Creates and updates digital signage linked to the Chemistry website
- Maintains and updates information in SharePoint sites for Chemistry
- Manages and posts items to Chemistry’s X (formerly Twitter) account regularly
- Serves as point person for the WCMS, providing support to other web editors within the department
- Liaises with the Science digital communication team to coordinate web strategy, follow best practices, and collaborate on web-related updates

Event coordination
- Responsible for administrative logistics for the Chemistry seminar program, featuring invited external guest speakers (international and local)
- Prepares and distributes seminar notices to the department and other departments across campus
- Coordinates catering and room booking, as required
- Prepares a visit itinerary for the host to coordinate
- Arranges hotel accommodations, if required
- Reviews visitor expense claims and sends to Chemistry Financial Officer to process for payment

Administrative support to Undergraduate/Graduate Coordinators and Chemistry office
- Collects Chemistry course descriptions each term from faculty members and posts to the Chemistry website
- Creates and distributes online lab evaluations each term for instructors, labs, and teaching assistants using evaluLITE
- Other administrative duties and event planning as required by the department

Qualifications:

- Bachelor’s degree in communications, digital marketing, media studies, digital experience or equivalent combination of education and experience required
- Chemistry/science background would be an asset
- 1-2 years of experience in web-based communications, including content creation/management and writing social media posts is required. Experience in writing for the web and editing skills required
- 1-2 years of experience maintaining and updating websites is required
- Experience with digital analytic tools, reporting, SEO and accessibility best practices is an asset
- 1-2 years administrative experience in an academic environment is preferred
- Demonstrated experience in using Excel to create and maintain files is required (e.g., Directory files)
- Previous experience with preparing and reviewing expense claims is an asset
- Excellent organizational, analytical, and problem-solving skills. Must be detailed-oriented
- Exceptional verbal and written communication skills
- Intermediate proficiency in MS Office, SharePoint, and content management systems
- Experience with web publishing tool is required. Experience with Waterloo Content Management System (WCMS) is an asset
- Event/project management skills and experience is an asset

Equity Statement:
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the Office of Indigenous Relations.

  • Digital Communications and Events Coordinator

    2 weeks ago

    Waterloo, Canada University of Waterloo Full time

    Overview The Digital Communications & Events Coordinator is primarily responsible for the creation, updating, and maintenance of the Chemistry and Nanotechnology Engineering websites, as well as department-related microsites. This position also manages Chemistry’s events calendar, newsfeed, and social media accounts. In addition, this role is...

  • Digital Communications and Events Coordinator Role

    5 days ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Job SummaryWe are seeking a highly skilled Digital Communications and Events Coordinator to join our team at the University of Waterloo. In this role, you will be responsible for managing the creation, updating, and maintenance of various websites and digital platforms.Main ResponsibilitiesDevelop and implement comprehensive content strategies to engage...

  • Community and Events Manager

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The incumbent is responsible for community management, tenant relations, and the planning and execution of social and community events aimed at fostering connections between tenants and with the University. The role supports the Director in the attraction of new tenants, the retention and expansion of existing tenants, and the creation of mutual...

  • Digital Communications Specialist

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: In keeping with the Faculty of Science’s strategic priority area of enhanced visibility, reputation and community, the Faculty of Science Digital Experience team’s purpose is to facilitate and support the implementation of digital communications. The Digital Communications Specialist has primary responsibility for content development for...

  • Digital Community and Media Specialist

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Digital Community and Media Specialist will report to the Manager, Strategic Digital Experience and be responsible for the day-to-day management and coordination of the Co-operative and Experiential Education social media accounts and paid digital advertising for business development. They will help create and distribute...

  • Digital Communications and Website Coordinator

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Senior Manager, Liaison and Integrated Communications, the Digital Communications and Engagement Coordinator is responsible for creating, delivering, and evaluating all aspects of digital campaigns and assets in support of the Institute for Quantum Computing (IQC). This role will develop IQC’s digital media strategy and...

  • Alumni Relations Event Coordinator

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** Reporting to the Senior Alumni Officer the Alumni Relations Event Coordinator (AREC) will provide a high level of event support. The AREC will play a key role in the coordination, execution and wrap up of all global and local alumni events and will help to lead our annual Fantastic Alumni Day. The Event Coordinator will be...

  • Event Coordinator

    4 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Job SummaryThe University of Waterloo is seeking an Event Coordinator to join our team. This role will be responsible for planning and executing all IQC events, as well as coordinating activities within the Communications and Strategic Initiatives (CSI) team.Key ResponsibilitiesCoordinate internal meetings and tours with government, corporate, and university...

  • Event Coordinator

    4 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Job SummaryThe University of Waterloo is seeking an Event Coordinator to join our team. This role will be responsible for planning and executing events, as well as coordinating activities within the Communications and Strategic Initiatives (CSI) team.Key ResponsibilitiesCoordinate internal meetings and tours with government, corporate, and university...

  • Digital Communications Strategist

    4 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Job DescriptionThis position is accountable to the Associate Vice-President, Marketing and Brand Strategy and is responsible for providing leadership and setting best practices in digital marketing and communications across the university, its website, central social media channels, and all associated systems.Key ResponsibilitiesDevelop, implement, and...

  • Event Coordinator

    3 weeks ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Event and Operations Coordinator RoleThe University of Waterloo is seeking a highly organized and detail-oriented Event and Operations Coordinator to join our team. This role will be responsible for planning and executing all IQC events, as well as coordinating activities within the Communications and Strategic Initiatives (CSI) team.Key...

  • Communications Coordinator

    7 months ago

    Waterloo, Canada peopleCare Communities Full time

    peopleCare is a family owned, values-based organization that provides outstanding care and exceptional experiences for those who live and work in our long-term care and retirement homes. Our staff are engaged, enthusiastic and strive to exceed expectations. We are always looking to hire talented and caring new people, who want to make a difference and who...

  • Administrative Coordinator

    4 weeks ago

    Waterloo, Ontario, Canada Medusa Shisha Bar and Lounge Full time

    We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Medusa Shisha Bar and Lounge. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events, as well as maintaining office procedures and routines.Key Responsibilities:Arrange and coordinate seminars,...

  • Associate Director, Digital Communications

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: This position is accountable to the Associate Vice-President, Marketing and Brand Strategy and is responsible to provide leadership and set best practices in digital marketing and communications across the university, its website, central social media channels and all associated systems. The Associate Director, Digital Communications will help...

  • Events and Programs Coordinator

    7 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: The Events and Programs Coordinator plays a critical role within the Organizational and Human Development (OHD) Team. Reporting to the Manager, Learning and Development, this position has overall responsibility and accountability for learning event management, learning program administration and coordination, relationship management and evaluation...

  • Digital Media Marketing Coordinator

    5 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Digital Media Marketing Co-ordinator will report to the Manager, Strategic Digital Experience and be responsible for the day-to-day content gathering, research and development of video content for the Co-operative and Experiential Education social media accounts. They will help create and distribute content optimized for our...

  • Marketing and Events Coordinator

    5 months ago

    Kitchener-Waterloo, Canada JCMortgages.ca Full time

    Ready to help us revolutionize the mortgage industry with your marketing expertise? Join our 5-star rated mortgage company as we seek a dynamic, enthusiastic, and positively driven entry-level marketing professional to engage our clients, maximize referrals, and ignite new leads! **About JCMortgages.ca and the Role**: **Social Media Responsibilities**: -...

  • Associate Director, Digital Communications

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview This position is accountable to the Associate Vice-President, Marketing and Brand Strategy and is responsible to provide leadership and set best practices in digital marketing and communications across the university, its website, central social media channels and all associated systems. The Associate Director, Digital Communications will...

  • Events and Operations Coordinator

    3 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Event and Operations Coordinator is responsible for effective planning and execution of all IQC events as well as the coordination for activities within the Communications and Strategic Initiatives (CSI) team. The incumbent assists in logistics and running of special projects and strategic initiatives. The incumbent assists...

  • Community Engagement Coordinator

    1 week ago

    Waterloo, Ontario, Canada University of Waterloo Full time

    Program OverviewThe University of Waterloo is seeking a skilled Outreach Coordinator to join its team. This role will play a key part in developing and delivering programs that engage with elementary and secondary school audiences, aligning with the School of Accounting and Finance's outreach mandate.Key ResponsibilitiesAid in planning, implementing, and...