Event Coordinator

1 week ago

Waterloo, Ontario, Canada University of Waterloo Full time

Event and Operations Coordinator Role

The University of Waterloo is seeking a highly organized and detail-oriented Event and Operations Coordinator to join our team. This role will be responsible for planning and executing all IQC events, as well as coordinating activities within the Communications and Strategic Initiatives (CSI) team.

Key Responsibilities:

  • Coordinate internal meetings and tours with government, corporate, and university officials, preparing materials for effective participation.
  • Provide administrative support to the CSI team, including booking travel, facilities, catering, and preparing presentations.
  • Support the team's finance and budgeting process, including assisting with the annual budget preparation and processing vendor invoices.
  • Manage logistics, including space management, vendor management, and financial support.
  • Perform other duties of a comparable level and type as assigned.

Event Support:

  • Assist in planning, executing, and wrapping up all IQC events and arrangements for special events.
  • Manage event logistics, including venue liaison, parking requirements, and RSVP processes.
  • Run events, including registration, managing caterers, and collecting expense documentation.
  • Responsible for post-event activities, including event teardown, assist with reports for sponsors, and data collection.

Qualifications:

  • Completion of a Bachelor's degree or equivalent.
  • 3+ years of experience in event management and planning roles.
  • 3+ years of experience in administrative and operations roles.
  • Preference given to candidates with work experience in an educational institution.

What We Offer:

  • A dynamic and fast-paced work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.

How to Apply:

Please submit your application, including your resume and cover letter, to [insert contact information].

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