Project Administrator

3 days ago

Mississauga, Canada Ainsworth Full time

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today**

**Position Summary**:
**Responsibilities**:

- Support the General Operations of the Project & Development team.
- Support the coordination and financial administration of Client & Inter-Coand Vendor Agreements. Review new project and change order documentation for data integrity and accuracy, ensuring all intake requirements are met
- Support preparation of monthly Project WIP meetings, for further discussions on revenue forecasts and tracking of budgeted costs against expectations
- Compile weekly timesheet and disbursement tracking reports to support the preparation of accurate monthly Project invoicing. Review vendor costs coding, verifying that charges and allocations to internal Project expense accounts are correct.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Enter and maintain purchase orders.
- Assist vendors and customers with obtaining information required for payment of invoices.
- Assist with processing Accounts Payable, including follow up with staff for approval
- Assist with tracking and logging Purchasing Card activityto the appropriate project and cost codes
- Provide local Sales and Marketing Support.
- Support the development and maintenance of project process templates.
- Consolidate & maintain historical project financial data to develop benchmarking database and provide monthly Ad Hoc reporting.
- Gather financial information from internal and external sources and prepare Ad Hoc reports as may be required.
- Coordinate with Project Team to disburse and track Client Satisfaction Surveys.
- Attend project meetings and discussions with the Project Management Team as needed.
- Coordinate project meetings as needed, including external vendor Lunch and Learn sessions.
- Provide overflow operational support to other teams as may be required.
- Data entry and clerical duties as required
- Assist with onboarding new hires as required

**Qualifications/Competencies**:

- Minimum of 2 years relevant Financial and Administrative experience
- College Diploma or certification or a combination of equivalent business experience and/or training.
- Excellent organizational skills and ability to track, consolidate, and analyze large amounts of data and information.
- Strong project management and support skills required with expert attention to detail, accuracy, analytic consistency, and data integrity.
- Requires mathematical skills to accurately develop statistics.
- Must exhibit excellent verbal and written communication skills with ability to interact professionally.
- Excellent computer skills to prepare statistical data and reports are a must. Microsoft Office Applications (Windows, Outlook, Word, Excel, PowerPoint, Project).
- Experience with Accounting Systems, and the ability to learn other software quickly as required.
- Proactive, resourceful, and hands-on independent worker requiring mínimal supervision.
- Demonstrates initiative and ability to work well in a fast-paced environment.

Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country **Join us. Make a difference.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Extended health care
- RRSP match
- Wellness program

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative: 2 years (required)

Work Location: One location

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