Project Administrator, Procurement

6 months ago

Mississauga, Canada Aecon Group Full time

**Come Build Your Career at Aecon**

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

- **Safety First.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being.**:

- Believe in helping you build your career through our **Aecon University and Leadership Programs.**:

- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibly by **minimizing our impact** on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

**What is the Opportunity?**

**Faster. Smarter. Safer.** **This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Project Administrator, Procurement to help us get there

Reporting to the Project Services Team Lead, the Project Administrator, Procurement is responsible for supporting our Utilities Procurement team in all administrative purchasing related activities. This person will also ensure the timely receipt of goods in SAP, as well as tracking deliveries and returns of rental equipment.

**What You'll Do Here**:

- Assist with the administration of procurement products and services.
- Generate repetitive administration for orders with suppliers and implement vendor corrective measures when required.
- Manage rental trackers for tooling and equipment requirements.
- Ensure that all packing slips have been verified for all pertinent information.
- Adherence to Aecon preferred supplier sourcing footprint
- Real time resolution of price, delivery, account assignment, material, and service-related exceptions
- Clear open commitments and close purchase orders as required.
- Maintains and organizes all related filing systems.
- Support the field for urgent purchases.
- Manage debit/credit by documenting transaction details to produce concise financial reports.
- Notify senior team of accounting error by fact-checking data.
- Maintain records of accounts, verify the procedures used for recording financial transactions, and provide general bookkeeping services.
- Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

**What You Bring to the Team**:

- Previous procurement and/or bookkeeping experience within the construction industry is considered an asset.
- Self-start with the ability to work independently and as part of a team, exercising sound judgment, attention to detail, and excellent multi-tasking administration skills.
- Intermediate to Advanced level of Microsoft Outlook, Word, Excel
- Technical understanding of SAP and the procure to pay process.
- Understanding of “total cost” and “debit/credits” concepts
- Effective administration, organizational and time management skills
- Strong customer service aptitude with the ability to forge relationships both internally within different Aecon departments and externally with suppliers.
- Be a champion of inclusion and diversity.

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