Commercial Property Administrator

2 months ago

Toronto, Canada Kipling Realty Full time

**Kipling Group is a full service, multifaceted real estate management organization, catering to large institutional clients, private equity funds and high net worth individuals. Kipling offers customized commercial and residential property management service to address the needs of our diverse clientele and provide well executed strategies that offer value for tenants an residents.**

Reporting to the Director, Industrial, the **Commercial Property Administrator** will be responsible for the supporting the operations of our Commercial Industrial properties. This is an on-site, full-time and permanent position.

**Responsibilities**
- Professionally and courteously handle all inquiries, feedback, complaints or concerns, ensuring a high level of resident relations is maintained through regular contact and proactive attention to resident needs;
- Consistently focus on providing superior customer service;
- Meet and interact with residents and prospective residents in a courteous and professional manner;
- Foster a strong customer service culture among all staff and promote a strong sense of community;
- Welcome and assist all residents and visitors in the office;
- Answer and direct all incoming telephone calls in a courteous and professional manner;
- Maintain necessary tenant lists and other necessary records accurate;
- Support accounting functions - accounts payable, accounts receivable, bank deposits, etc;
- Liaise with building staff and contract staff to resolve resident maintenance issues as expeditiously as possible;
- Encourage leasing appointments or viewings with all prospective tenant phone calls or walk-ins as required;
- Perform other duties related to leasing, marketing, and administration as required;
- Liaise with Building Maintenance Manager on a day-to-day basis relating to building operations as required;
- Provide Property Manager with administrative support as required including: typing, photocopying, formatting documents, telephone calls and preparing reports;
- Complete other duties as assigned.

**Requirements**:

- 1-2 years of experience in Property Management an asset;
- Exceptional oral and written communication skills;
- Strong interpersonal skills;
- Strong command of MS Office products: Word, Excel, PowerPoint and Yardi Software.
- Detail-oriented with excellent organizational and time management skills;
- Self-starter with high degree of initiative, creativity and flexibility.

Kipling supports equal opportunities and invests in a diverse and multicultural work force that values individuals with unique personalities, goals, backgrounds and views. This reinforces Kipling's culture, enhances collaboration and makes for an inclusive work environment.

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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