Property Administrator

6 months ago

Greater Toronto Area, Canada Menkes Developments Ltd. Full time

**ABOUT THE JOB**: We have an exciting opportunity at one of our premiere AAA commercial office towers within our downtown office portfolio. As the Property Administrator, you are responsible for supporting the on-site management team in the day-to-day operation of the portfolio.

**Property Administrator Role - Ref #3004**

**RESPONSIBILITIES**:
Reporting to the General Manager, the incumbent’s key, responsibilities of the role will include:

- Drafting All-Tenant communication materials, for review by the General Manager and ensuring that All-Tenant communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date.
- Administering the Angus Anywhere work order system.
- Providing direct support to management.
- Maintaining and updating the contract service vendor log containing contract amounts and commencement and expiration of services being performed.
- Coordinating and preparing quarterly reports and assisting with the preparation of the annual budget.
- Monitoring the collection of rental payments and undertaking collection efforts, providing weekly reports on the status of accounts receivable.
- Responding to Tenants and Corporate Accounting staff regarding accounts receivables.
- Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts.
- Responding to contractors’ queries and correspondence.
- Maintaining & updating Building Emergency Evacuation Plan.
- Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.
- Maintaining insurance binders for tenants and vendors (+WSIB) to ensure that all requirements are being met.
- Assisting with event planning activities.
- Entering purchase orders in JDE and distributing/placing orders.
- Preparing tenant chargeback invoices through Angus.
- 5+ years of experience in the commercial property management field
- Enrollment in the Real Property Administrator (RPA) certificate program
- Excellent verbal and written communications skills
- Superior interpersonal and customer service skills
- Strong working knowledge of Microsoft products( MS Word and Excel)
- Experience working with JDE EnterpriseOne is desirable
- Demonstrated ability to work effectively in a deadline-driven environment

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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