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Commercial/residential Properties Administrator

4 weeks ago

Toronto, Canada THMR Development Inc. Full time

**Commercial/Residential Properties Administrator**

THMR Development is a commercial, residential real estate, and development company serving buyers, sellers and tenants in the Greater Toronto Area. Since our inception in 2013, THMR Development has embodied the spirit of leadership making it one of the most innovative real estate development companies in Canada. THMR Development treats each project, big or small, as a unique opportunity to create inspiring spaces that define communities and make them thrive. Come join our team at our brand new fully renovated downtown location at 15 Wellesley Street West

**What We Can Offer**
- Competitive compensation package.
- Family benefits.
- Incentive bonus for outstanding performance.
- Dynamic, learning and teamwork environment.
- Further development opportunities within the company.

**Key Responsibilities**
- Negotiate and manage vendor contracts.
- Identify opportunities for improving service levels and implement programs or improvements.
- Maintain an annual maintenance calendar.
- Perform monthly building inspections of the interior and exterior of properties and prepare deficiency reports and action plans for the management team.
- Awareness and tracking of lease maturities and changes to the site or existing tenant's leases which would create value.
- Liaise with other departments in resolving tenant issues and addressing their needs.
- Continue to build relationships with new and existing tenants.
- Arranging of bidding.
- Signing off on contracts.
- Assist property managers with rent collection and tenant account reconciliations.
- Assisting with responding to tenant queries to ensure a full resolution.
- Assist property managers with purchase work orders and processing.
- Lease administration: Assisting in preparation of documents, including renewals, offers and leases, preparing lease abstracts and maintenance, inputing tenant information, and updating contracts, lease terms, per property manager instructions.
- Property file maintenance, filing, creating files, and updating files or archiving files.
- Utility correspondence updates and arrange bill redirections.
- List, create, update, and consolidate property manager contact information and tenant lists.
- Ease transitions, create files, send introductions/escalation notices to tenants.
- Light cleaning duties after tenants move out of a property.
- Other duties as assigned.

**Qualifications and Education Requirements**
- Valid driver's licence and reliable access to a vehicle is essential.
- 1 years's experience in property management.
- Effective planner for prioritizing work activities and anticipating shifts in priorities.
- Ability to meet deadlines proficiently.
- Excellent oral and written communication skills with the ability to effectively communicate across all levels within, as well as outside the organization.
- Proven ability to identify, evaluate and develop new ideas with supportable results.
- Solid analytical strengths.
- Strong knowledge and experience in preparation and understanding of commercial and residential property budgets and financial analysis.
- Experience in reviewing quotations and generating work orders.
- Proficient with Microsoft Office and Teams.
- Comfortable taking on minor handyman work.
- Able to stand/walk for long periods while making rounds checking on properties.

**Job Types**: Full-time, Permanent

**Salary**: From $20.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Bonus pay
- Overtime pay

**Experience**:

- property management: 1 year (preferred)

Licence/Certification:

- Driving Licence (required)

Ability to Commute:

- Toronto, ON M4Y 0G7 (required)

Work Location: In person