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Athletics Event Coordinator

3 months ago

Edmonton, Canada MacEwan University Full time

ATHLETICS EVENT COORDINATOR

**GRIFFINS ATHLETICS, STUDENT AFFAIRS**

**Competition No.** 24.04.127

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band D (Steps 1-8): $26.09 - $37.93 per hour
May 19, 2024**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.**Opportunity**:
MacEwan University is seeking an Athletics Event Coordinator for a full-time continuing opportunity with our Athletics department. Reporting to the Director of Athletics, this role oversees 50-70 annual game day events and summer camp activities for Griffins Athletics, ensuring strict adherence to all University and Department policies, as well as Canada West and U SPORTS rules and regulations.

Key responsibilities include:

- Coordinating and overseeing the implementation of programs, activities, and events within the Athletics Event Management Plan;
- Coordinating game day staff assigned to the event, ensuring appropriate coverage and assigning tasks and responsibilities to staff;
- Developing a marketing plan and strategy to encourage participation in varsity game day activities, youth camps, and community activities, including the planning and execution of promotional events and sponsor recognition;
- Coordinating the effective delivery of athletics events;
- Tracking data regarding ticket sales and attendance demographics to help inform marketing and engagement tactics and strategies;
- Ensuring that all Griffins Athletics events meet the requirements of U SPORTS, Canada West and MacEwan University policies and procedures;
- Maintaining inventory of equipment, supplies, outerwear, and promotional items;
- Capturing event content and creating timely, engaging, and relevant posts for various social media platforms;
- Researching new engagement opportunities with local partners and the surrounding community to support the growth of Griffins Athletics;
- Developing and maintaining positive relationships with various local partners and stakeholders;
- Facilitating fan experience activations, assisting with organizational community outreach, and developing community service initiatives;
- Building a plan for community engagement with relevant stakeholders to ensure the Griffins brand is present and recognizable in the Edmonton community;
- Organizing, distributing, tracking, and managing ticket sales; and
- Creating reports for engagement initiatives and ticketing.

**SKILLS**:
You will have:

- Thorough knowledge and understanding of best practices and considerations to facilitate successful athletic events;
- The ability to coordinate assigned events staff and delegate tasks;
- The ability to plan, create and execute marketing plans;
- A passion for athletics-related events;
- Strong verbal and written communication skills;
- Strong organizational and time management skills;
- A proven commitment to customer service and excellent user experiences;
- The ability to work with a diverse range of clients and colleagues;
- The ability to work independently and be adaptable;
- Familiarity with broadcast equipment; and
- Knowledge about social media account management.

**QUALIFICATIONS**:

- A minimum of a diploma in sports management, business, or a related field.
- A minimum of 2 years’ experience organizing, hosting, and coordinating events, preferably athletic events, including set-up, take-down, logistics, training, registration, and scheduling.
- Experience with sport-specific stats programs and broadcast technology.
- Experience in a multi-faceted sport facility or university sport is preferred.
- An equivalent combination of education and experience may be considered.

**POSITION REQUIREMENTS**: