Human Resources Administrative Assistant
3 months ago
The Alex House part
f the Association of Neighb
rhood Houses of British Col
a (ANHBC) i
- urrently seeking an energetic, meth
- cal and detail orientated individual to join
HR team as our *Human R
ources & Administrative Assistant (HR Assistant) *at our location in Crescent Beach. *Responsibility:
- Reporting directly to the Director, Core Operations, the HR Assistant provides administrative support to HR functions, including payroll and benefits, projects, childcare payments, and works collaboratively with other members of the Alex House team. Some of the key duties and responsibilities include: - Post all vacant positions on Alex House website and various external websites when requested; track and compile job vacancies and closing information across ANHBC - Maintain up-to-date resources, templates, forms and booklets of all HR programs, including payroll and benefits programs - Serve as first point of contact for staff and/or frontline managers to support hiring and personnel file management, provide technical support of ADP WFN access and password reset requests, and other routine self-service inquiries; forward and escalate other requests to appropriate team members - With assistance from payroll and benefits staff within the HR team at ANHBC, liaise with employees, managers and service providers to ensure enrollment, change and termination of group benefits s are processed in an accurate and timely manner. - Support with compilation and submission of Status Change and Costing Change Memos, Employment Letters etc. - Provider broader admin support as directed, including reception, childcare payments, accounts payable, accounts receivable etc. - Assist frontline managers with the onboarding of new employees, including the completion of hiring packages - Orient and support new employees to Alex House and ANHBC programs, policies and procedures - Work collaboratively with various of teams and colleagues to plan and host HR related events, trainings and gatherings *Qualifications:
- One year of related work experience, preferably in HR and administrative role - Direct and recent experience in a charitable non-profit sector an asset - Completion of high school, preferably with post-secondary education or technical courses in HR, payroll/benefits, or office administration - Advanced level of computer skills in all key Microsoft Office suite, particularly in Word, Excel, PowerPoint, Outlook and Publisher; PDF Adobe, MAC computers - Experience working with online platforms and tools, such as Survey Monkey, Google Drive and Doodle - Experience working with a computerized HRIS system such as ADP, ACCPAC, WFN, Filemaker Pro - Excellent data entry skills in both speed and accuracy essential - Good verbal and written communication skills in English - Team and customer oriented; demonstrated interpersonal skills; work in a fast paced environment - Experience and demonstrated ability to work with diverse group of people, including IBPOC, LGBTQ2+ and people with different abilities to foster an inclusive workplace - Demonstrated ability to exercise discretion and sound judgement with confidential and sensitive information. - Organized, ability to multi-task and manage changing priorities Job Type: Part-time Pay: $23.92-$26.50 per hour Expected hours: 20 per week Experience:
- Human resources: 1 year (preferred)
- Administrative experience: 1 year (preferred) Work Location: In person
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