Contract Administration Specialist

2 months ago

Markham, Canada BGIS Full time

**Who We Are**

**SUMMARY**

As a **Contract Administration Specialist **, you'll play a vital role in supporting both our business development and existing client contract teams. Reporting to the Director of Operations, you'll be responsible for advocating our risk management processes and financial objectives while ensuring compliance and fostering strong internal relationships.

**KEY DUTIES & RESPONSIBILITIES**

**Contract & Proposal Management**:

- Enforce policies and procedures related to contract execution and proposals.
- Maintain and manage the contracts & proposals database, ensuring accurate and timely documentation.
- Prepare internal and external reports on contracts and proposals progress.
- Ensure timely renewal and pricing adjustments as per management policies.

**Administrative Support**:

- Coordinate with cross-functional teams for effective data compilation.
- Handle filing, distribution, and organization of executed contracts.
- Address and resolve administration issues related to contracts and proposals.

**Compliance & Reporting**:

- Stay updated on legal requirements and contract terms to ensure compliance and maximize business advantages.
- Maintain awareness of reporting requirements to support the business’s goals.

**Other duties as assigned **.

**KNOWLEDGE & SKILLS**
- Communication: Excellent written and verbal English skills are essential.
- Attention to Detail: Precision and thoroughness in managing contract details.
- Technical Proficiency: Advanced skills in MS Office Suite (Teams, Word, PowerPoint, Outlook, Excel).
- Time Management: Ability to handle multiple assignments and meet deadlines with professionalism.
- Confidentiality: Experience managing confidential information discreetly.
- College Diploma, Bachelor’s Degree in Business Administration, or Equivalent Experience.
- Ideally 1-3 years of experience in high-volume contract and proposal administration, preferably in a fast-paced environment. Familiarity with the HVAC industry is beneficial.
- High attention to detail - proof reading, spelling, grammar, comfortable with editing documents and multiple revisions.
- Ability to follow processes/database management entry and oversight.

**Licenses and/or Professional Accreditation**
- None required.

  • Assistant Contract Administrator

    7 months ago

    Markham, Canada GHD Full time

    **Bring your curiosity and determination to make a positive impact on the future of transport, and we’ll help you go all the way.** Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond. Our Construction Phase Services group located in our...

  • Assistant Contract Administrator

    4 months ago

    Markham, Canada GHD Full time

    Bring your curiosity and determination to make a positive impact on the future of transport, and we’ll help you go all the way. Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond. Our Construction Phase Services group located in our ...

  • Contract Administrator- Transportation

    4 weeks ago

    Markham, Canada GHD Full time

    **Bring your curiosity and determination to make a positive impact on the future of transport, and we’ll help you go all the way.** Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond. Our Construction Phase Services group located in our...

  • Contract Administrator- Transportation

    7 months ago

    Markham, Canada GHD Full time

    **Bring your curiosity and determination to make a positive impact on the future of transport, and we’ll help you go all the way.** Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond. Our Construction Phase Services group located in our...

  • Contract Administrator- Transportation

    6 months ago

    Markham, Canada GHD Full time

    Bring your curiosity and determination to make a positive impact on the future of transport, and we’ll help you go all the way. Join our team of globally connected specialists to help solve complex transport challenges and experience groundbreaking projects from idea to delivery, and beyond. Our Construction Phase Services group located in our ...

  • Contract Administrator

    6 months ago

    Markham, Canada Change Connect Full time

    Our client, a premier visual communications firm, is seeking a **Contract Administrator **to join their Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and...

  • Contract Administrator

    7 months ago

    Markham, Canada Change Connect Full time

    Our client, an industry-leading visual communications company, is seeking a **Contract Administrator **to join their Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing,...

  • Contract Administrator

    6 months ago

    Markham, Canada Change Connect Full time

    Our client, a leading visual communications firm which offers comprehensive services across multiple industries, is seeking a **Contract Administrator **to join their Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee...

  • Contract Administrator

    7 months ago

    Markham, Canada Morrison Hershfield Full time

    Morrison Hershfield is now Stantec.Grow with the best. Join a smart, creative, and inspired team that works to support innovation. The Stantec community unites more than 28,000 employees working in over 400 locations across 6 continents.Here at Morrison Hershfield, now Stantec, we are committed to providing flexible work arrangements, to assist employees in...

  • Contract Administrator

    7 months ago

    Markham, Canada Miller Waste System Full time

    CONTRACT ADMINISTRATOR **Location**: Corporate - Markham, ON **Position Type**: Full-time - Permanent **Reporting**: VP of Operational Efficiency and Culture **Start Date**: To be determined **Summary**: As the Contract Administrator, you must be experienced and organized in specific duties that include employee management, cost estimating, tender and...

  • Contract Administrator

    7 months ago

    Markham, Canada Black & McDonald Limited Full time

    **ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Southern Ontario FMO team is growing! If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The National Contract Administrator is located in Markham, ON and typically reports directly to the National...

  • Administrator, Contract Administration

    3 weeks ago

    Markham, Canada Mon Sheong Full time

    p>The Administrator is responsible to meet the Ministry of Long Term Care pre-occupancy requirements to start the operation of this home. Thereafter he/she will be responsible for the overall operation and coordination of safe, resident-focused, effective systems and activities necessary to operate the Long Term Care Home, while ensuring compliance with all...

  • Contract Administrator

    7 months ago

    Markham, Canada IBI Group Full time

    **Company Description** Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the...

  • Contract Administrator

    3 months ago

    Markham, Canada Metergy Solutions Inc. Full time

    About the job About Metergy Solutions Inc. (“Metergy”) Metergy is a portfolio company of Brookfield Infrastructure. Brookfield is one of the world’s largest investors, owners, and operators of infrastructure assets across the utilities, transport, energy, data, and sustainable resources sectors. This sponsorship provides Metergy with access to...

  • Contract Pricing Specialist

    6 days ago

    Markham, Ontario, Canada Integrated Resources, Inc ( IRI ) Full time

    About the Role:">The Contract Pricing Specialist is a key member of our team at Integrated Resources, Inc (IRI), responsible for delivering outstanding customer experience from a pricing perspective. As an owner of operational excellence in contract pricing, you will have direct responsibility for executing tactical processes such as contract price...

  • Municipal Contract Administrator

    7 months ago

    Markham, Canada Morrison Hershfield Full time

    Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been...

  • Assistant Contract Administrator

    7 months ago

    Markham, Canada Morrison Hershfield Full time

    Morrison Hershfield is now Stantec.Grow with the best. Join a smart, creative, and inspired team that works to support innovation. The Stantec community unites more than 28,000 employees working in over 400 locations across 6 continents.Here at Morrison Hershfield, now Stantec, we are committed to providing flexible work arrangements, to assist employees in...

  • Contract Specialist

    7 months ago

    Markham, Canada Johnson & Johnson Full time

    Johnson & Johnson MedTech, a member of Johnson & Johnson Canada Inc., is currently recruiting for a **Contract Specialist.** This position is located in Markham, Ontario, Canada. For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our...

  • Contract Administrator

    7 months ago

    Markham, Canada IBI Group Full time

    Contract Administrator Full-time Company Description Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of...

  • Electrical Contract Administrator

    5 months ago

    Markham, Canada EXP Full time

    Electrical Contract Administrator  Markham, ON  At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges....