Contract Administrator

5 months ago

Markham, Canada Miller Waste System Full time

CONTRACT ADMINISTRATOR

**Location**: Corporate - Markham, ON
**Position Type**: Full-time - Permanent
**Reporting**: VP of Operational Efficiency and Culture
**Start Date**: To be determined

**Summary**: As the Contract Administrator, you must be experienced and organized in specific duties that include employee management, cost estimating, tender and contract reviews, contract negotiations, payment certification preparation and reviews, advising on cost effective design, practices, and performing as a liaison between Municipal Clients, Project Team, and Operations.

**Responsibilities**:
In the position of Contract Administrator, your key responsibilities will include but are not limited to:

- Full awareness of key aspects of MWS contracts, risk mitigation on contracts, optimize efficiency and comprehensiveness, and revenue / profit optimization.
- Develop programs, procedures, and market understanding to increase likelihood of winning future contracts.
- Develops conditions for bid and proposals.
- Coordinating contractual issues with the company’s legal team.
- Ensuring contracts are reviewed and renewed before the date of expiry.
- Manage preparation and submission of payment certificates, site reports, and other contract related communications (RFI’s, Change Orders, Claims, etc.).
- Maintain records and filing for future reference on existing and new contract bids and proposals.
- Standardize / consistency of language / terminology across contracts of which we have influence.
- Manage / database all existing contracts including key terms in contracts, stops, tonnages, LD’s.
- Ensure all annual CPI & fuel adjustments are submitted to municipal customers.
- Track and report on KPIs across our existing contracts.
- Create and maintain a listing of all residential contracts and all KPI information.
- Monitor and ensure conformance on our part and on our customer’s part to the contracts. Understand / identify nonconformance and recommend action plan to bring into conformance.
- Map all contracts in Canada - MWS and peers in overlay manner.
- Communicate and lead meetings, and actively facilitate progress to achieve scheduled goals, and recommend corrective actions.
- Lead other relevant projects as assigned and required.

**Qualification & Requirements**:

- Bachelor's degree in Business Administration, Law, or related field.
- Advanced degree or certification in Contract Management or Change Management preferred.
- 5+ years of experience contracts and bids.
- Experienced in project planning, risk management, cost management, schedule management and preparation/administration of contract documents and specifications.
- Proven experience in implementing change management strategies within an organizational setting.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong negotiation, leadership, and project management skills.
- Excellent analytical, problem-solving, and communication abilities
- Ability to work independently and in a team environment
- Ability to organize and prioritize work while meeting stringent deadlines

Flexibility is also required as this position occasionally requires travel, early starts, late finishes and on rare occasions weekend work. This is an in-office role, but occasional remote work is acceptable when approved.

We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you.

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