Program Administrative Assistant

4 weeks ago


Calgary, Canada SAIT Full time

SAIT’s
**School of Construction** is committed to working with industry to ensure students are learning — and leading — using the latest technology, tools and practices. We provide students with the foundations to build a rewarding career in one of the largest sectors of the Canadian economy - the construction industry.

**The Opportunity**

Reporting to the Manger, Support Services, this position is temporary salaried. You are responsible for providing administrative support to the Academic Chairs of apprenticeship and diploma programs.

**The Role**:

- Respond to information requests from students, staff and general public
- Assist Academic Chair’s with administrative tasks
- Meet with students who have inquiries or issues to determine next steps
- Track instructor hours and maintain tracking database
- Enter and prepare load verification for instructors
- Process forms, expense claims and substitution days for faculty
- Assist with booking travel and reconciling visa statements
- Event planning including booking venues and ordering catering
- Taking minutes at team meetings and program advisory committee meetings
- Contribute to the effective operation of the schools and sites including working shifts at the front desk area, assisting with planning and working industry events and other administrative tasks.

**Qualifications & Experience**:

- Minimum high school diploma or office administration diploma/certificate, supplemented with at least 2 years office experience is required
- Highly prefer work experience in a post-secondary environment
- Strong ability to work independently and make sound decisions or recommendations with limited direction
- Highly customer service focused, willing to assist others and achieve team goals
- Exceptional verbal and written communication skills, and ability to build positive work relationships
- Excellent multi-tasking and organizational skills; flexible and able to manage changes on short notice
- Committed to quality and meeting deadlines, with a keen eye for accuracy and developing process improvements
- Intermediate to advanced level proficiency in Word, Excel, PowerPoint, Visio and Outlook. Microsoft Office Specialist (MOS) Certification would be an asset
- Working knowledge of BANNER, SOLAR, DCU, ATOMS, and learning management systems is an asset

**Job classification: ADMINISTRATIVE ASSISTANT I - A5903**

**Salary range**:
**$44,852.08 - $42.61**

**Position End Date: August 31, 2024**

**Posting closing date: March 16, 2023**

**About SAIT**
- SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

***

**BEWARE FALSE POSTINGS AND RECRUITING OFFERS



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