Administrative Assistant

6 months ago

Calgary, Canada Central Mountain Air Full time

**Administration Assistant**

At Central Mountain Air, we pride ourselves in providing vital air connectivity to remote communities nestled within the stunning landscapes of Alberta and British Columbia. Our commitment to safety, reliability, and exceptional customer service is at the core of everything we do. Join our dedicated team and become an integral part of bringing people together and fostering economic growth in these unique regions. We are currently seeking a Full-Time Administrative Assistant to join our team at our Calgary,
AB Base.

This position reports to the Executive Vice President and is an integral part of our team. If you enjoy working in a fast-paced environment where every day is different than the one before, you have previous administrative support experience, you are organized, able to manage priorities, and work independently, this may be the opportunity you have been looking for

**Responsibilities**
- Perform a broad range of aviation administrative duties in support of the management team
- Use word processing, desktop publishing, spreadsheets, databases, or presentation software to prepare invoices, reports, memos, letters, financial statements, and other documents as assigned.
- Organize meetings, including preparation of agendas and recording minutes.
- Schedule and manage appointments, travel, and meetings using electronic calendar systems
- Prepare expense reports and develop or maintain a records management system, including classifying and coding electronic and hardcopy files
- Use specialized software to create forms
- Preform database assistant duties including but not limited to: o Database and record keeping support o Data management by collecting data from a variety of sources, organizing and entering the data accurately o Quality control duties carried out by checking databases for changes and errors, proceeding with making corrections, as needed. o Reporting and documentation generation from the database and other sources o Database training of other users on the general use of the database
- Research information on the internet, prepare intranet documents and assist in the maintenance of the company website
- Support the administrative purchasing processes
- Manage projects and events

**Qualifications**
- A minimum of three years experience in a similar role
- Post-secondary education in Business Administration would be an asset
- Excellent technical writing and verbal communication skills
- Proficient in Microsoft Word and Excel at least at an intermediate level (preference given to those with advanced level training or work experience)
- Experience in establishing and maintaining databases
- Attention to detail is critical
- Well organized with the ability to work independently
- A positive attitude with the ability to be flexible

**Benefits of Working at Central Mountain Air**
- Full health benefits package consisting of extended health, dental, short-term disability, long term disability, life insurance and travel emergency medical insurance
- Group Retirement RRSP contribution matching program
- Corporate rates with Good Life Fitness
- Competitive sick and personal leave benefits
- Employee Family Assistance Program

**Travel Benefits**
- Standby travel within Central Mountain Air network for employees, their eligible family members, and their buddies (not including fees and taxes)
- Free cargo shipping for employees on CMA flights
- Standby travel for employees and eligible family members on other airlines around the world
- Additionally, employees are eligible for discounts with various hotels and agencies that offer cruises and all-inclusive holidays

**Employee Programs**
- Training Assistant Program, Milestone Recognition Program and Employee Recognition programs
- Opportunities for career development, growth, and promotions
- Inclusive team atmosphere

Central Mountain Air thanks all applicants, however, only those selected for an interview will be contacted.

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- Administrative: 3 years (required)

Work Location: In person

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