Program Administrator

6 months ago

Calgary, Canada Iconic Power Systems Full time

Iconic Power Systems is experiencing steady growth as we continue to build long-term relationships with existing clients and foster relationships with new clients by providing them with consistently high-quality products and services.

If you are motivated by innovation, growth, teamwork, and complete client satisfaction, we have a career for you.

We offer an attractive remuneration package including health and RRSP benefits.

**Summary**

The Program Administrator directly assists Project Managers, Construction Managers, Field employees and corporate office staff in the administration of all Street Light Maintenance and Transformer Rental Program related matters which may include but not limited to documentation preparation and creation, program billing, daily program and client reporting, record, and document retention, and assisting in onboarding of program personnel.

**Qualifications**
- High school diploma
- 1-3 years experience in an administrative position.
- Intermediate to advanced experience in Microsoft Office 365 suite including Microsoft projects.
- Previous Site Administrative experience will be considered an asset.

**Skills**
- Demonstrated knowledge of health and safety practices and procedures in a safety focused workplace.
- Excellent organization and planning skills.
- Proficient communication and the ability to work with multiple stakeholders.

**Duties**
- Ensure that the Project Manager, Construction Managers, and field employees have all necessary documentation for program execution.
- Attend meetings, record minutes, and distribute as needed.
- Data entry for needed for tracking progress on program delivery.
- Managing the procurement and monitoring of Locates, in addition to handling excavation permits.
- Assist with the onboarding of new program personnel.
- Assist with any HSE/Quality/Program initiatives undertaken while the program delivers on contract obligations.
- Invoice reconciliation and completion.
- Monitoring and tracking equipment rentals.
- Support the Project Managers, management team and Field teams to ensure that all necessary client and company policies and procedures are implemented and followed.

**Personal Characteristics**
- Safety - We go home safe every night.
- Integrity - Around here our word means something.
- Quality - Our quality stands on its own.
- Accountability
- We provide solutions, not problems.
- Teamwork - Great people working together.
- You have a calm demeanor and thrive in high-stress situations. You possess a nimble mind - You can think on your feet and resolve issues quickly.
- Capable of implementing a culture of winning.
- You are someone people rely on. You are responsible and dependable.
- Approachable by all levels.
- Not afraid to approach difficult situation and dig in to find a solution,
- Self-motivated to make improvements and get tasks done on time - you want to see others in the company get the information they need at the right time.

**Other**
- Drug & Alcohol testing and compliance is a mandatory requirement of this position.
- OSSA BSO or CSO, CSTS 09
- Valid Class 5 Drivers license.
- Strong written and verbal communication skills.

**Additional Information**
- The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

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