Administrative Assistant

3 weeks ago

Winnipeg, Canada Manitoba Hydro Full time

**ADMINISTRATIVE ASSISTANT**

**WINNIPEG, MB**
Manitoba Hydro is consistently recognized as one of Manitoba's Top Employers

**_ Great Benefits_**
- Competitive salary and benefits package.
- Defined-benefit pension plan.
- Nine-day work cycle which normally results in every other Monday off, providing for a balanced approach to work, family life
- and community.- Flex-time and partially remote work schedule (providing the option to work remotely 3 days per 2 week period), depending on

nature of work, operational requirements and work location.

Manitoba Hydro is a leader among energy companies in North America, recognized for providing highly reliable service and
exceptional customer satisfaction. Join our team of Manitoba's best as we continue to build a company that supports innovation,
commitment and customer service.

Reporting to the Director, the Administrative Assistant is responsible for a variety of administrative duties and for the orderly flow and
control of information through the Director of Talent, Director of Employee Relations and Total Rewards, and the Director of Health
Safety and Environments offices. The Administrative Assistant will maintain contacts with staff at all levels within the Enterprise, with
outside parties, and will work regularly with sensitive and/or confidential information.

**_ Responsibilities:_**
- Provide administrative support for the Directors including the redirecting of enquires, coordinating responses of other

managers in the division and on occasion responding on the Director's behalf.
- Responsible for expediting matters of high priority and/or of a confidential nature for the Directors and senior divisional staff

and in their absence, scrutinizing and directing matters to those individuals within the Division to provide the necessary action
in a timely manner.
- Responsible for controlling the flow of information through the Directors' office, including screening and monitoring incoming

such as briefing notes, letters, and recommendations.
- Establish and maintain good communication with the HR&SHE Vice President's office and external service contacts. At times

will be required to backfill for the Executive Assistant in the office of the Vice President of HR&SHE.
- Act as a point of contact for the Directors, arrange meetings, appointments, seminars, townhalls, conferences, and functions

as required including preparation and distribution of agendas, minutes, recordings, booking of conference rooms and
refreshments, and arranging travel details for the Directors and senior divisional staff.
- Preparing and circulating divisional communications and facilitating input into regular reports, such as quarterly business plan

updates.
- Provide guidance to divisional staff on matters related to procedures, internal directives, and correspondence such as memos,

letters, briefing notes, recommendations, etc.
- Establish and maintain a filing system including abeyance or pending files requiring further action and follow up to ensure

action is taken.
- Reconcile account and corporate credit card expenditures for the Directors' cost centre and ordering office supplies.
- Perform various duties which may include; reviewing daily workflows, running training reports, and maintaining the divisional
- SharePoint site.- Maintain a current understanding of the latest digital office tools including Microsoft Office Suite, such as MS Teams, to assist
- the Directors and senior divisional staff in their use, set up, and troubleshooting.- Participate actively and positively in the development of the team and the achievement of the team's goals and administrative

functions.

**_ Qualifications:_**

MANITOBA HYDRO IS COMMITTED TO DIVERSITY AND EMPLOYMENT EQUITY

Reference Code: CO56856806-01
- Minimum Grade 12 plus successful completion of business/administrative courses and three years of related experience.

OR
- Grade 12 plus four years of related experience.
- Highly developed administrative skills including excellent business English, grammar, spelling, typing, and ability to- Demonstrated ability to use office support systems, such as the Microsoft Office Suite of products and applicable uses of SAP
- and HRMS, together with the willingness and capacity to learn other systems as required.- Demonstrate a high degree of initiative, maturity, judgment, and integrity and ability to foster and work in a team environment.
- Proven ability to handle confidential matters with discretion and security.
- Ability to plan and organize work, assess priorities and work under stressful conditions.
- Proven ability to respond to inquiries in a tactful and diplomatic manner.

**Salary Range**
Starting salary will be commensurate with qualifications and experience. The range for the classification is $29.49 - $40.04 Hourly,
$2,173.16 - $2,951.05 Annually.

We thank you for your interest and will contact you if you are selected for an interview.

**_ This document is available in acces

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