Administrative Assistant

6 months ago

Mississauga, Canada Crown Property Management Inc. Full time

**Position Summary and Objectives**:
The Administrative Assistant reports to the Senior Property Manager and is responsible to provide reliable, timely, and efficient support for properties in the assigned portfolio, including interfacing with various external service providers and tenants as directed. Additionally, this role facilitates continuous improvement in office systems and procedures to ensure an efficient and productive operating environment.

**Responsibilities**:
**Deliver Excellent Service to Tenants**:

- Provide professional services to tenants
- Independently respond to basic tenant and general inquiries and escalate complex queries to the appropriate parties
- Implement special activities and programs to add value to the tenant’s experiences at the property when requested by their supervisor

**Maintain Quality Building Premises**:
**Ensure efficient and effective building operations.**:

- Answer the main telephone line and respond to general inquires
- Manage and coordinate building/portfolio meeting room schedules and bookings including conference calls and any related materials as required
- Maintain common areas of the CPMI office including reception, supply room and kitchen, ensuring they are clean and stocked (if applicable)
- Manage the receipt and distribution of incoming and outgoing mail and couriers
- Maintain office equipment as required including photocopiers, printers etc. and work with Crown’s IT provider to resolve issues on a timely basis
- Maintain all electronic and hard copy filing including invoices and tenant correspondence in accordance with Crown’s established guidelines
- Organize, coordinate, prepare, edit, proofread, and prioritize all documents including correspondence, presentations, and reports
- Maintain and update databases of tenants, tenant contacts, emergency contacts, suppliers and contractors
- Organize and prepare expense reports as required
- Conduct annual audits to ensure that tenant insurance certificates are current
- Assist in coordinating tenant moving in/out (access cards, parking, signage, etc.)
- Assist with overseeing the Connect by Crown Tenant Request System and the RiskWise Preventative Maintenance System
- Prepare monthly janitorial vacancy reports and credits
- Participate in yearly Fire Warden Drills, training seminars and maintain tenant Fire Warden lists for all assigned properties
- Prepare tenant correspondence
- Maintain parking summaries, issue access cards, invoice and collect and deposit cheques as required
- Maintain, track and audit all building access cards and invoice tenants where applicable
- Prepare various information for brokers as requested by their supervisor or Leasing
- Assist with marketing and co-ordination of tenant events

**Provide support to other CPMI team members.**:

- Provide administrative support to Property Management staff, Operations and Technical Services staff, and Director, Property Management as required
- Obtain assistance from Accounting as required to address complex tenant or supplier inquiries
- Respond to inquiries from Accounting related to supplier or tenant issues

**Ensure Accuracy and Reliability of Financial Information for Properties, Working with Accounting**:

- Maintain Purchase Order list and tenant chargeback invoice register
- Reconcile and code all supplier invoices on a timely basis, obtain management approval, send to accounting for processing and payment; investigate and respond to accounts payable requests from vendors
- Prepare all monthly and year end accruals for review by supervisor
- Assist with updating the monthly Accounts Receivables report and submit to Property Manager or General Manager for review when required
- Carry out accounts receivable functions including rent collection, bank deposits, account arrears collection, generation of miscellaneous chargeback invoices and collection of payments when required
- Access Yardi software to inquire on receivables and payables

**Promote Environmental Sustainability in Building Operations**:

- Provide feedback to Property Manager or General Manager on possible opportunities to reduce energy consumption

**Perform other related responsibilities as requested from time to time**

**Qualifications**:
**Education**:

- Minimum high school diploma
- Post-secondary education preferred

**Professional Experience**:

- 2+ years of relevant office experience or a combination of education and experience
- Previous experience in Property Management and/or Real Estate is an asset
- Intermediate/Advanced Microsoft Office (Word, Excel, PowerPoint and Outlook) is required

**Personal Competencies**:

- Supports teamwork environment with positive and professional attitude
- Open to learning, developing new skills/knowledge
- Focuses on results: anticipates problems, identifies solutions, takes action
- Understands all aspects of job - impact on business goals
- Proactively assesses, responds to workflow deficiency, adheres to CP

  • office administrator

    4 weeks ago

    Mississauga, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • office administrator

    4 weeks ago

    Mississauga, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Administrative Services Coordinator

    4 weeks ago

    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC. Full time

    Job DescriptionSIDHU ADMINISTRATIVE SERVICES INC. is seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team.About the RoleThis is a permanent, full-time position working 35 to 40 hours per week in English language. The successful candidate will be responsible for implementing new administrative procedures,...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada Carmichael Engineering Ingénierie Carmichael Full time

    **Administrative Assistant** The Administrative assistant will be reporting to the Operations Supervisor. They will aid in a variety of tasks in including assisting with our Accounts payables and Receivables, assisting with weekly payroll hours, and providing administrative support, among other responsibilities. Carmichael offers a generous pension Please...

  • Administrative Assistant

    3 months ago

    Mississauga, Canada KD Displays Full time

    **Company Overview**: KD Displays is a dynamic and growing retail activation company located in Mississauga. As we expand our operations, we seek a highly organized and detail-oriented Administrative Assistant to join our team and support our daily administrative tasks. **Position Overview**: As an Administrative Assistant, you will play a crucial role in...

  • Administrative Assistant

    4 weeks ago

    Mississauga, Canada Elite Service Group Full time

    **Part-Time Administrative Assistant (3 Days a Week) - $20/hour** We are seeking a motivated and detail-oriented **Part-Time Administrative Assistant** to join our team. This is a great opportunity for someone who is organized, enjoys working in a dynamic environment, and is looking for a flexible work schedule. **Position Details**: - **Job Title**:...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada Affatati Life Company Full time

    Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a part-time position with opportunities for growth and advancement. **Responsibilities**: - Perform...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada OHE Consultants Full time

    **Administrative Assistant** Mature individual required for administrative support and to perform a variety of general accounting tasks in a fast paced working environment at our Mississauga office. **Main Job Tasks and Responsibilities** - Support to the consultant team - Support to the proposal team - Receive, direct and relay telephone and fax messages....

  • Administrative Assistant

    7 months ago

    Mississauga, Canada Eggsmart Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. Your responsibilities will include: - Managing and organizing office files, documents, and records - Answering phone calls and directing them to the...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada Viva Recruiters Full time

    Responsibilities: - Greet and assist visitors at the front desk - Maintain and organize files, records, and documents - Assist with data entry and data management tasks - Utilize Google Suite and QuickBooks for various administrative tasks - Provide administrative support to the office staff - Assist with scheduling appointments and managing calendars -...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $17/hour** **Shift: Flexibility required to do any shift** **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the supporting roles, ensuring that the work is...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $18.00 hour** **Shift**:Flexibility required for shift changes and must be available to work full-time and on weekends **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $18.00 hour** **Shift**:Flexibility required for shift changes and must be available to work full-time and on weekends **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Pay: $17.00 - $18.00 hour** **Shift: Flexibility required to do any shift** **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the supporting roles, ensuring that...

  • Administrative Assistant

    3 months ago

    Mississauga, Canada GIGG EXPRESS INC Full time

    **Title: Workshop Admin** **Shift**:Flexibility required for shift changes and must be available to work full-time and on weekends **Major Responsibilities**: - Assist and support Shop Manager and Coordinators on various projects. - Assist with the administrative procedures and work in different areas in a busy truck repair shop environment for the...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada Guide Woodworking Full time

    **Guide Woodworking** 555 Secretariat Ct, Mississauga - NOW HIRING FOR "ADMINISTRATIVE ASSISTANT "_ **Duties**: Administrative Assistant will perform some or all of the following duties: - Reconciling Time Sheets for Employees & Reviewing Hours - Daily Bookkeeping, Filing, and Mail Sorting - Payroll organization and interacting with employees -...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada Guide Woodworking Full time

    **Guide Woodworking** 555 Secretariat Ct, Mississauga - NOW HIRING FOR "ADMINISTRATIVE ASSISTANT "_ **Duties**: Administrative Assistant will perform some or all of the following duties: - Reconciling Time Sheets for Employees & Reviewing Hours - Daily Bookkeeping, Filing, and Mail Sorting - Payroll organization and interacting with employees -...

  • Administrative Assistant

    6 months ago

    Mississauga, Canada Travel Industry Council of Ontario Full time

    The Travel Industry Council of Ontario (TICO) is Ontario’s Travel Regulator, a non-profit organization mandated by the Ontario government to administer and enforce the Travel Industry Act, 2002, regulating travel retailers and wholesalers in Ontario. TICO currently has a full-time position available for an Administrative Assistant. In this role, the...

  • Administrative Assistant

    4 months ago

    Mississauga, Canada Furcon Full time

    Administrative Assistant, Construction Furcon - Mississauga, ON_ Furcon is seeking a motivated individual to join our team as an Administrative Assistant. This is a full-time, permanent position with opportunities for growth within the company. The role offers a competitive salary and comprehensive benefits package. Reporting to the CEO, the...

  • IT and Administrative Assistant

    6 months ago

    Mississauga, Canada Desco Plumbing and Heating Supply Full time

    Come be a part of Desco, recognized as one of Canada's Best Managed Companies for the twelfth consecutive year - earning us the ultimate honor of Platinum Club member status. As a plumbing and HVAC distributor - wholesaler owned by the Deschenes Group Inc., Desco is currently comprised of 17 locations and 3 showrooms with markets across Ontario. We are...