Administrative Support

2 months ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 2 (Gr3)

Job Title

Administrative Support

Department

Administrative Support | Publication | BC Studies

Compensation Range

$4,208.00 - $4,316.00 CAD Monthly

Posting End Date

October 11, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Oct 21, 2025

This position is part-time salaried 40% FTE and the full-time salary range will be prorated accordingly

Job Description Summary

This position provides administrative and operational support to BC Studies. Works under the guidance of the Editor and Managing Editor of BC Studies.

Organizational Status

Editor

Managing Editor (reports to the Editor)

Administrative Support (reports to the Editor and the Managing Editor)

Work Performed- Updates subscribers’ information (name, address, title, payment methods, etc.).- Records payments, generates invoices/receipts, logs and tracks book orders in FileMaker Pro.- Completes bank deposit forms in Workday for cheque deposits.- Processes payments and completes journal vouchers.- Sends books to reviewers and tracks overdue assessments.- Communicates with publishers to order books for review.-
- Processes claims from agents or subscribers by sending replacement copies.- Updates BC Studies website and social media accounts.- Performs internet searches to find contact information on contributors and relevant conferences and publications to possibly promote the journal.- Mails annual subscription renewal notices and pricing information to agents and subscribers.- Responds to general enquiries and performs other office specific related tasks such as filing, maintains inventory of supplies and places orders; sorts and prepares incoming and outgoing mails.

Consequence of Error/Judgement- Works independently under general supervision.- Work is performed in accordance with established procedures and accepted practices involving freedom to select which methods are applicable in any given situation.- Job tasks are generally standardized with ability to choose action within limits defined by standard/accepted data, information and procedures.- Organization of work to accomplish goals is expected.

Supervision Received- The position reports to the Managing Editor.

Supervision Given- Not required to supervise; may explain work procedures to new or inexperienced staff.

Minimum Qualifications

High School graduation, plus one year of related training, plus two years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications- Knowledge of UBC procedures and policies an asset.- Effective oral and written communication, interpersonal and organizational skills.- Ability to type 50 w.p.m. and to operate normal range of office equipment.- Experience with MacIntosh computer an asset.-
- Ability to maintain accuracy and attention to detail.- Ability to identify and correct missing and incomplete data.- Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals.- Ability to create and accurately maintain record and filing systems.- Ability to accurately prepare bank deposits.- Ability to effectively market, promote, and sell products and services.

  • Maintenance and Administrative Coordinator

    3 months ago

    Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the property or properties within their...

  • Ft -maintenance and Administrative Coordinator

    6 months ago

    Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the supportive housing facility by...

  • Ft - Maintenance and Administrative Coordinator

    1 month ago

    Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the property or properties within their...

  • Finance Administrator

    6 months ago

    Vancouver, Canada Watari Counselling and Support Services Full time

    *Organization name: Watari Counselling & Support Services **Location**: Vancouver, British Columbia *Job opening: Finance Administrator *Working hours: Full-time, 35 hours per week *Pay: $30.00 per hour + extended health benefits after successfully completing a 3-month probation period **Internal-external posting** **About Watari Counselling & Support...

  • Casual Tenant Support Worker

    6 months ago

    Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE This position will provide casework and support to residents of Connective’s programs to enhance their quality of life, to ensure the orderly and safe...

  • IT Support Administrator

    2 months ago

    Vancouver, Canada TLS Global Resources Full time

    A valued TELUS client requires a Tier 1 IT Support Administrator to provide white-glove deskside support across the enterprise. This role is suited to an energetic, self-starter with proven technical skills who can work within a dynamic, forward-thinking organization. **Roles and Responsibilities**: - Receive all inbound technical support requests, triage...

  • Administrative Support

    6 months ago

    Vancouver, Canada The University of British Columbia Full time

    Job SummaryThis position provides high level confidential administrative support to the Head, Department of Ancient Mediterranean and Near Eastern Studies; the Administrator, AMNE; and AMNE department programs. Responsibilities include calendar and meeting scheduling; travel coordination; meeting preparation and follow up; tracking processes for faculty and...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Elante Transport Ltd Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Elante Transport Ltd.Company OverviewOur company is a leading provider of transportation services, and we are committed to delivering exceptional customer experiences. As an Administrative Support Specialist, you will play a critical...

  • Administrative Support Professional

    4 weeks ago

    Vancouver, British Columbia, Canada CB Canada Full time

    Job Summary:We are seeking an experienced Administrative Support Professional to join our team at CB Canada. As a key member of our Executive team, you will be responsible for providing administrative support and coordination of various tasks and events.Key Responsibilities:Calendar management and organizationTravel arrangements and coordinationEvent...

  • Administrative Support Specialist

    2 months ago

    Vancouver, British Columbia, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Vancouver. The ideal candidate will have previous experience as an administrative assistant and be proficient in MS Office.Key Responsibilities:Provide administrative support to our office operations, ensuring a smooth and...

  • Administrative Support Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada East Vancouver Taekwondo Full time

    Are you looking for a challenging and rewarding role in East Vancouver? We have an exciting opportunity for an Administrative Support Coordinator to join our team at East Vancouver Taekwondo.About the RoleWe are seeking a highly organized and detail-oriented individual to provide administrative support to our team. The successful candidate will be...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada The Cosmic Security Limited Full time

    Job Title:Administrative Support SpecialistAbout The Cosmic Security Limited:We are a leading security firm dedicated to providing top-notch services to our clients. As an administrative support specialist, you will play a crucial role in ensuring the smooth operation of our office.Salary and Benefits:The salary for this position is approximately $45,000 -...

  • Ft - Support Worker, Mental Health (Vancouver)

    6 months ago

    Vancouver, Canada Connective Support Society Full time

    Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE This position will provide casework and clinical support to residents of Connective’s programs in order to enhance their quality of life, to ensure the...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Study 2020 Consulting INC Full time

    Job Summary:We are seeking a highly skilled Administrative Support Specialist to join our team at Study 2020 Consulting INC. This is an exciting opportunity for a motivated and organized individual to provide administrative support to our organization.About the Role:The successful candidate will be responsible for implementing new administrative procedures,...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada LOOK4 Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at LOOK4. This is an on-site position that requires strong administrative skills, excellent communication, and the ability to work independently with minimal supervision.About the RoleThis is a full-time position that offers a competitive...

  • Administrative Support Professional

    4 weeks ago

    Vancouver, British Columbia, Canada APPLY STARS CONSULTING INC. Full time

    About Apply Stars Consulting Inc.We are a dynamic consulting firm seeking an Administrative Support Professional to join our team. This role will play a vital part in ensuring the smooth operation of our office, handling administrative tasks, and providing exceptional support to our staff.Job OverviewThis is a full-time position with an estimated salary...

  • Administrative Support Specialist

    2 weeks ago

    Vancouver, British Columbia, Canada TERRA HOUSING Full time

    Job SummaryWe are seeking a skilled Administrative Support Specialist to join our team at TERRA HOUSING. As an Administrative Support Specialist, you will be responsible for providing administrative support to our real estate team. This includes maintaining filing systems, scheduling appointments, and preparing correspondence and legal...

  • Support Administrator

    6 months ago

    Vancouver, Canada Ntirety Full time

    **COMPANY OVERVIEW**: When it comes to a cybersecurity crisis, the question is not if, but when it will happen - that's why Ntirety's mission to provide proactive compliant security is crucial in today's business landscape. No matter what role or department you work in, being a part of Ntirety means supporting all of our different teams to help keep our...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Titan Fire Protection Ltd Full time

    Job Title: Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team at Titan Fire Protection Ltd.About the Role:This is a full-time opportunity for an individual with exceptional organizational skills and attention to detail. As an Administrative Support Specialist, you will provide administrative...

  • IT Helpdesk Administrator

    2 weeks ago

    Vancouver, Canada Oak+Fort - CAN HQ Support Office Full time

    **Why Oak+Fort?** OAK + FORT is a fashion and lifestyle brand that provides attainable luxuries consisting of modern essentials in full collections of womenswear, menswear, accessories, jewelry, beauty, and homeware. We are a female-founded and led business that is brought together by a passionate group of people with a natural bond over an aesthetic vision...