Finance Administrator

6 days ago

Vancouver, Canada Watari Counselling and Support Services Full time

*Organization name: Watari Counselling & Support Services

**Location**: Vancouver, British Columbia

*Job opening: Finance Administrator

*Working hours: Full-time, 35 hours per week

*Pay: $30.00 per hour + extended health benefits after successfully completing a 3-month probation period

**Internal-external posting**

**About Watari Counselling & Support Services**

Watari was developed in 1986 as a response to the lack of services and programs for high-risk street-involved youth in Vancouver. Since then, Watari has helped thousands of people in the Downtown Eastside and the surrounding communities, through several youth and community programs as well as through our counseling team. Over the years, Watari has developed important programs not only for youth but for everyone needing support here in the community, including Indigenous people and migrant workers. Our Latin American Group and Vietnamese Community Kitchen have become important staples in the community as well. Although much has changed over the years, Watari continues to be a safe and supportive place for the people in the community. Today, Watari has 13 essential programs made possible by the dedicated staff, and amazing volunteers and community partners

**Watari’s mission statement**

Our mission is to facilitate meaningful change and provide a bridge to healthier possibilities through innovative, community driven and supportive programming.

**Benefits of working with Watari Counselling & Support Services**
- Become eligible to receive RRSPs after working at Watari for 1 year. (3%)
- Receive extended health benefits after completing a 3-month probationary period.
- Start with 2 weeks paid vacation. (receive 1 day of additional vacation time for every year you work at Watari - up to 11 years)
- Accrue additional paid time-off time in addition to vacation time. (up to 126 hours of paid time-off per year)
- Free lunches when you work in the office.
- Access to free counselling services with certified counsellors.
- Ability to work in a multicultural work environment.

**Job description**

The Finance Administrator is responsible for overseeing, supporting, and managing all accounting activities and finance functions including bookkeeping functions, financial reporting, and budget activities which include account reconciliations. The position is the key member of the Finance team and they report to the Executive Director. The successful applicant will review and administer employee compensation and benefits plans and systems and ensure information regarding pay and benefits is available, communicated, and understood by employees. The successful applicant will participate in budget preparation with Watari’s Management team and Board Treasurer, follow up on budget variances, and coordinate reporting, and other information requirements related to various filing requirements, annual, and other audits. Working with the Executive Director and Board Treasurer, the Finance Administrator ensures all financial systems are meeting program and organization needs and that the information provided is accurate, timely, and appropriate.

We are looking for someone empathetic and a good communicator. We are also looking for someone great at collaborating with others and working with teams. Ideally, we also want to find someone who can build strong and trusting relationships with employees, contractors, and internal and external stakeholders.

The successful applicant shall be familiar with the Constitution, Code of Ethics, and Oath of Confidentiality of Watari Counselling and Support Services thereby subscribing to its philosophies, standards, and objectives. The successful applicant shall also maintain a working knowledge of the Watari Policy and Procedures Manual.

**Tasks and responsibilities**:
*_Bookkeeping:_
- Enter all transaction data into QuickBooks, as needed.
- Ensure month-end reconciliation processes, including credit cards; and prepare monthly bank reconciliations.
- Monitor and make payments for benefits and RRSP contributions.
- Prepare and submit VCH Semi Annuals.
- Process vendor invoices and internal expense reports to generate timely payments.
- Prepare all invoices for funders.
- Payroll - enter all staff particulars into QuickBooks and prepare bi-monthly payroll.
- Prepare T4 and T4A annual calculations and submissions, GST rebate calculations/returns, and charity returns.
- Prepare tax returns and reports for government regulatory agencies.
- Submit Charity Registry Reports.
- Prepare and analyze various financial statements.
- Monitor employee receivables and reconcile petty cash.
- Provide financial reports to the Board of Directors, as needed.
- Work with the auditors annually, prepare all aspects required for their oversight, and obtain all backup information, as requested.
- Ensure accurate recording and reporting of all revenue streams and donations received through diverse payment systems.
- Ensure accurate record

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