Human Resources Coordinator

7 months ago

Vaughan, Canada Longo's Full time

Longo’s is committed to fostering a diverse and inclusive environment where team members have a place to grow and pursue excellence, have the latitude to take ownership of their careers and the support and encouragement necessary to be the best they can throughout their career. We are a Canadian, family operated food retailer which has grown and prospered since 1956. Our team members are dedicated to exceeding customer expectations by offering the best food experience to every customer, every time. It is through such commitment that Longo’s now operates over 38 stores within the GTA and is celebrating 65 years of business and is continuing to grow

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**Position**:Human Resources Coordinator

**Job Overview**:
This position is responsible for supporting the Human Resource department projects and initiatives. This role supports both the technical area (HRIS/Compensation and Benefits) and HRBP area (Team Member Relations, Policies and Recruitment) with administrative processes and project support.

**Accountabilities**:
**Recruitment Support**:
Operations:

- On-going recruitment support and administration includes: website site administration (Jobvite), posting jobs internally and externally, advertising externally, open houses/job fairs, referral programs.

Office/DC:

- Posting positions internally and externally, advertising externally, coordination and scheduling of interviews as directed by the HR Manager and Recruitment Specialist.
- Back up to the HR Business Partner and Recruitment Specialist by conducting first stage interviews and pre-screens for clerical positions as required.
- Performs reference checks and other recruitment administrative support as required.
- Supporting orientations and onboarding.

**Team Member Relations Support**:

- Answer team members’ enquiries relating to human resource policies and procedures and escalates issues to HR Business Partner (Operations and Office/DC) and HR Manager as needed.
- Provide first level response and guidance to team members and management team in the absence of the HR Business Partner.
- Supports the HR Business Partners in the monitoring of team member absences, letters, and coordinates communication directed by the HR Business Partners (Operations, Office and DC).
- Provides support in drafting letters for absence management and confirmation of employment, and collecting documents for legal requests.
- Provides support in event coordination (e.g. Genuine Merchant Awards, Grocery Heroes Day, New Store Openings, Wellbeing fair, etc.)

**HR Department Administration/Communication**:

- Monitors and responds to HR Dept inbox requests including: inquiries, letters-confirmation of employment, TM promotions, offers of employment, transfers etc.
- Produce and distribute store badges and discount cards for all new team members including replacement requests
- Coordinates and communicates HR timesheets and HR vacation calendar.
- Coordinates HR invoice tracking and updating.
- Coordinates HR drive information.
- Performs other administrative duties, such as: filing in TM files, copying, booking meeting rooms and training venues.
- Supports HR Director with HR team meetings coordination - agendas, room bookings, communication, food arrangement etc.

**Engagement Surveys Administration, Communication and Tracking**:

- Assist the HR Manager and HR Business Partners in the implementation of the engagement survey, focus group processes.
- Preparation of report summary information and presentations i.e. binder summaries and communication presentations.

**Total Rewards Administration and Event Support**:

- Provides back up support for benefits and total rewards administration (enrolments, billing, TM inquiries etc.) to the Total Rewards Specialist.
- Provides event support for total rewards programs as guided by the Total Rewards Specialist including: Coordination of the Canada Saving Bonds Annual Campaign.
- Coordination of the team member information and event support for the Annual Service Award event.
- Participates as a member of the event (social) committee and takes meeting minutes.

**HR Policies, On-boarding, and HR Reporting support**:

- Updates and issues all HR policies as directed by the HR Manager and HR Business Partners.
- Research legislative changes and HR policy impacts as directed by the HR Managers.
- Coordinates and updates orientation materials as directed by the HR Manager and HR Business Partners.
- Prepares materials to support Office On-boarding process as directed by the HR Manager and Recruitment Specialist.
- Completes and distributes HR reports as directed.

**Knowledge, Skills & Competencies**:

- Bachelor’s degree/College Education in Human Resources preferred.
- 3-5 years of increasingly administrative experience required, preferably in an HR Department with at least a year of experience in recruitme

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