Operations Administrative Assistant

5 months ago


Mississauga, Canada Obsidian Group Inc. Full time

Work closely with the Senior Operations Team to ensure that all Operational Manuals are kept current and up-to-date and free of errors.

Draft letters and memos as per instructions from the Operations Team.

File and maintain sales information for all brands.

Prepare and distribute reports for financial analysis and review by the Operations Department Management and ADOs;
Sales reports based on territory and updated weekly.

Monthly sales reports and projected sales.

Food purchase reports.

Any other reports as required.

Aid in developing an accurate filing system that adds efficiency to the retrieval and updating of files.

Assist in updating training manuals/programs.

Prepare purchase orders for suppliers ordered by franchisees and for other items as advised by the Operations Team.

Prepare invoices for gift cards, marketing materials, and any other invoices as required.

Manage menu changes with POS system.

Manage Skip/Uber menu changes.

Monitor and ensure all locations signed up with mandatory/approved suppliers.

Provide assistance and support to management in corporate locations.

Attend Franchisee Advisory Committee meetings, take notes and assist the Senior Operations Team to follow up on all issues.

Attend any other meetings as instructed, take notes and maintain records as necessary.

Communicate with franchisees and answer all their questions to the best of one’s ability.

Prepare ADO schedule.

Follow up with the ADOs to ensure that their visitation reports are regularly submitted on a weekly basis.

Protect all company correspondence by reviewing all communication and ensuring that there is no risk of liability to the company through any unauthorized communication.

Review and prepare expense reports.

Any other duties that maybe assigned from time to time.

**Salary**: $40,000.00-$45,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 2 years (preferred)

Work Location: In person



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