Executive Assistant Pool

5 days ago

Brantford, Canada Grand Erie District School Board Full time

**JOB TITLE**:Executive assistant Pool

**LOCATION**:Brantford, ON

**Grand Erie District School Board**
**Executive Assistant Pool**
**Education Centre (Brantford, ON)**
Grand Erie District School Board represents more than 28,000 students in 58 elementary schools and 14 secondary schools within the City of Brantford and the counties of Brant, Haldimand and Norfolk, as well as students from Six Nations of the Grand River First Nation and Mississaugas of the Credit First Nation. With a dedicated staff of more than 2,900, Grand Erie is committed to learning, leading and inspiring. The Education Centre is located in Brantford.

**Responsibilities include, but not limited to**:

- Receive, address, document, resolve and/or follow up as necessary for all inquiries as the primary point of contact between schools and Superintendent’s office
- Coordinate and manage the Superintendent’s daily schedule including arranging meetings, networks, site visits, coordinating travel, accommodations and registration for conferences/meetings
- Organize meeting documentation, agendas and supporting materials. Facilitate virtual meetings, record and distribute meeting minutes
- Assist with system level responsibilities assigned to the Superintendent’s portfolio including the tracking of budgets
- Review and reconcile purchasing card statements, special project payments and other expense reports in accordance with Board procedures
- Collaborate with departmental and interdepartmental colleagues in completion of work
- Review school submitted documents for completion, accuracy and compliance with Board processes and policies
- Manage and file electronic and paper records
- Provide assistance to other Superintendents as required
- Other duties as assigned

**Qualifications, Skills and Experience**:

- Post Secondary degree/diploma in business, office administration or a related discipline with a minimum of three years relevant experience in an equivalent role; or the equivalent combination of education and experience as determined by the Board
- School Board experience an asset
- Advanced computer skills, especially with Microsoft Office Suite including experience with Outlook 365 and creating PowerPoint presentations
- Experience organizing and facilitating Microsoft Teams meetings
- Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality
- Strong customer service focus and work ethic, with an ability to problem solve issues, multi-task, prioritize, and exercise sound judgement
- Excellent interpersonal skills with effective communication skills, both orally and in writing
- Ability to work both independently and part of a team

**Job Specifications**

**Hours of Work**
- 7 hours per day/35 hours per week**Rate of Pay**
- $62,746 - $71,303
- A competitive benefits plan is available through a provincial benefits trust plan.**Effective Date**
- To be determined-
All submissions are to include a complete cover letter, resume, qualifications, and the names of three (3) professional references at least one of which must be a current supervisor (one document if submitted electronically). All new employees are required to provide an original Police Record Check (which includes a “vulnerable sector search”) acceptable to the Board prior to the commencement of employment.

Applicants with a disability that requires an accommodation to enable their participation in the interview process should advise the Board when contacted for an interview. Any assessment and selection materials and processes used in the interview process can be made available in an accessible format, upon request in advance.

**Grand Erie District School Board **recognizes **Six Nations of the Grand River **and **Mississaugas of the Credit First Nation**, as the longstanding peoples of this territory. We honour, recognize, and respect these communities as well** **as all **First Nations**, **Métis **and **Inuit Peoples **who reside within Grand Erie District School Board. We are all stewards** **of these lands and waters where we now gather, learn and play, and commit to working together in the spirit of** Reconciliation.

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