Executive Assistant
2 months ago
Patriot Forge Co. supplies carbon, alloy and stainless steel forgings with heat treatment, machining and testing.
Through continual upgrades, Patriot Forge has been able to enhance our manufacturing capabilities to better serve the needs of our ever evolving customer base.
Due to recent expansion and growth we are currently recruiting for an Executive Assistant to join our team
**Responsibilities**:
- Maintain a close and highly responsive relationship to the day-to-day activities of the Founder
- Be responsible for calendar management, requiring interaction with both internal and external clients, department heads, etc.
- Be responsible for organizing offsite meetings, teleconferences and travel logistics, including flights, ground transportation, and/or hotel reservations. May be required to attend meetings
- Prepare and send out communications on behalf of the founder
- Set up and maintain various reports, running reports as well as report consolidation and preparation in various formats
- Follow up with suppliers, and complete surveys, questionnaires when necessary
- Answer calls and take detailed messages when executives are not available to do so.
- Meeting preparation including, agendas, room preparation, equipment, food for lunch meetings, etc.
- Prepare presentations and reports for external/internal meetings, appointments and conference calls. Research and collate information for a variety of sources such as reports, documents and correspondence
- Attend and participate in meetings as required, prepare and distribute minutes in a timely manner
- Filing and organization of various materials
- Regularly handle confidential material, information and exercises with discretion
- Prepare and submit expense reports
- Maintain a high level of professionalism in dealing with internal and external customers
- Perform other general and administrative duties as assigned
Experience/Skills/Education:
- Bachelor degree preferred
- Ability to organize moderate amounts of business information and develop it into cohesive, professional reports and presentations, with little guidance
- Detail orientated, extremely well organized, and able to manage time and multi-task to accomplish a multitude of items, with conflicting priorities and timelines
- Must have excellent oral/written communication and interpersonal skills and must be able to interact in a professional manner
- Must be self-motived and decisive
- Ability to deal with highly sensitive and confidential material
- Be flexible with your working hours
Why work at Patriot Forge?
Company longevity, commitment to health and safety and the opportunity to join a team of long term, dedicated employees.
Company benefits include: educational assistance program, service recognition awards, social club, Company paid benefits and RRSP’s among others.
In accordance with the Accessibility for Ontarians with Disabilities Act, Patriot Forge Co. is an equal opportunity employer who is committed to providing an inclusive and barrier free recruitment and selection process. Applicants should advise Patriot Forge Co. if you require any type of accommodation during the recruitment process
**Benefits**:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
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