Undergraduate Coordinator

2 months ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Undergraduate Coordinator

**Department/Unit**
- Psychiatry

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S199-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $25.08 - $31.80 per hour ($45,639- $57,886 per annum, 35 hours per week)

**Classification**
- C6

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University, Faculty of Medicine, the Central Zone of Nova Scotia Health and IWK Health. Reporting to the Operations Manager, the Undergraduate Coordinator will be responsible for providing administration support and for the administration and coordination of the Department of Psychiatry’s Undergraduate Medical Doctor program.

**Key Responsibilities**
- Act as primary contact and resource for various internal and external stakeholders (undergraduate medical students, faculty, staff, department head, UGME office/ Associate Dean, Nova Scotia Health Authority, etc.) regarding the undergraduate medical education program. Provide administrative support to the Clerkship Director, Undergraduate Director, and Director of Education.
- Coordinate the annual recruitment of faculty based on UGME requirements managing the recruitment process and departmental teaching commitments.
- Clerically coordinate all undergraduate activities from Med I - Med 4 which includes the scheduling of the undergraduate orientation, clinical rotation assignments (internal and external to HRM), classroom teaching sessions, seminars, on-call rosters, ECT rosters, elective requests, etc.
- Coordinate clerkship evaluation process to evaluate students, faculty supervisor, residents, rotations and seminars. Prepare and collate annual evaluation reports for the department head and appropriate directors.
- Manage all aspects of the psychiatric clinical interviewing session of both the Skilled Clinician unit and the International Medical University (IMU) Link program.
- Coordinate the recruitment of sufficient and appropriate volunteer patients from inpatient and outpatient clinics as well as simulated patients for various teaching activities.

**Note**
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/Office Administrative diploma plus five years’ related experience (or equivalent combination of training and experience).
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Excellent communication (written and verbal), organizational skills and attention to detail.
- Ability to multi-task to meet multiple deadlines.

**Assets**
- Experience in videoconferencing, database systems and online learning software.
- Knowledge of One45, Brightspace and SharePoint.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 05/18/2023

**Close Date**
- 06/02/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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