Undergraduate Secretary

**Position Details**:

- Position Information**Position Title**
- Undergraduate Secretary

**Department/Unit**
- Microbiology & Immunology

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S529-22

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

**Classification**
- AS1

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Microbiology and Immunology, a unit in the Faculty of Medicine, is a research intensive department with internationally acclaimed researchers and programs. Reporting to the Department Administrator, this position is the primary contact/resource for the Department of Microbiology and Immunology’s undergraduate program.

**Key Responsibilities**
- Provide assistance to all undergraduate courses and course coordinators.
- Work closely with the Undergraduate Coordinator, plan and execute events such as open houses, convocation and teaching retreats.
- Support all administrative aspects of undergraduate assessment and evaluations.
- Act as recording secretary for the Undergraduate Program Committee and undergraduate retreats.
- Perform financial tasks as needed, including tracking expenditures ad reconciling financial ledgers monthly.
- Provide assistance as necessary to ad hoc projects and priorities.

**Note**
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Business/office administration program with three to five years’ related work experience in an administrative support role (or equivalent combination of training and experience) is required.
- Demonstrated ability to work in a high profile confidential environment.
- Excellent communication and interpersonal skills required.
- Demonstrated ability to handle multiple priorities.

**Assets**
- Experience in a university, government, or hospital setting.
- Minute taking experience.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 01/06/2023

**Close Date**
- 01/27/2023

**Open Until Filled**
- No

**Special Instructions to Applicant