Administrative Assistant
2 weeks ago
Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies.
Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe.
As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.
We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems.
Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide
The Administrative Assistant will provide a wide range of administrative services to the business reporting to the VP/GM, while supporting the Maritime Canada Senior Leadership Team, and working in collaboration with the Administrative Services Manager.
Nationality Requirements
**Job Description**:
- Front desk responsibilities & day-to-day tasks including, but not limited to the following: managing detailed business and personal calendars, meetings, and logistics, handling communications, preparing materials, and setting up company activities.
- Provide general administrative support to the business (including GM/VP & SLT) and other functions as directed by the VP/GM.
- Provide administrative support to Company Security Officer/Administrative Services Manager.
- Coordinate regional and international travel arrangements.
- Coordinate event planning, on-site catering and Corporate Social Responsibility initiatives.
- Manage office supply orders and associated documentation.
- Other tasks as assigned.
- Minimum Grade 12 diploma with proven experience as an Administrative Assistant.
- Completion of a relevant certificate or college program considered an asset.
- Experience in a fast-paced administrative role where the work involved multitasking and flexibility.
- Excellent PC skills (Office 365, Word, Excel, PowerPoint, Adobe Acrobat, Visio) and the ability to learn and use new software and systems easily is essential for the role.
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Technical background would be considered an asset.
- Maintain confidentiality of privileged and sensitive information.
- This position will be required to work primarily on site but may come with some degree of a flexible working option.
Diverse & Inclusive Employer
Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.
We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.
What’s in it for you?
We offer a competitive benefits package including extended health and dental, life insurance, RRSP, deferred profit sharing, optional critical illness insurance, an EFAP and student bursaries
We encourage regular manager-employee performance feedback, goal alignment and employee development through our Employee Performance Development Plan (EPDP) and offer employee education assistance to allow our people to acquire new qualifications and certifications.
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