Administrative Assistant

6 months ago

Coquitlam, Canada CNCPA Full time

**Responsibilities**

**Correspondence and Documentation**:

- Create, edit, and proofread correspondence, proposals, reports, and presentations.
- Compose and prepare letters relating to routine correspondence with CRA. Prepare and file CRA authorizations, T183, T1013, and RC59.

**Client Engagements**:

- Manage and maintain schedules and appointments.
- Assist with administrative aspects of client engagements.
- Manage client communication and correspondence, including answering and directing calls, sending correspondence, and greeting clients professionally.

**Billing and Statements**:

- Prepare client billings and statements as required.
- Provide billing support, including preparing invoices and following up on accounts receivable.

**Office Coordination and Task Management**:

- Coordinate, monitor, and communicate office engagements, ensuring appropriate staff are assigned to tasks and deadlines are met.
- Maintain and refine internal processes and procedures to ensure efficient operations.
- Determine and establish office procedures and routines.

**Client Onboarding and Data Management**:

- Onboard new clients and update existing client entities in the internal database.

**Data Handling and Filing**:

- Compile data, statistics, and other information.
- Perform data entry.
- Format and assemble electronic and/or paper client deliverables, ensuring a high level of attention to detail and timely delivery.
- Scan documents, embed them in electronic files, and manage document transfer securely.
- Enter data and maintain paper and electronic files in accordance with the firm’s document retention and destruction policies.

**Client Interaction**:

- Professionally interact with clients, action communications promptly, and escalate complex inquiries as needed.
- Suggest solutions and innovative ideas to meet client needs.

**Training and Development**:

- Participate in the development of internal systems and processes.
- Stay current with changes in software and processes through training.

**Experience and Background**:

- Minimum of 2 years of administrative experience, preferably in an accounting firm or with-in a fast-paced professional services environment.
- Minimum College diploma with a focus on business management or accounting.
- Proven work experience in project management.
- Knowledge of accounting processes is an asset.

**Communication and Interpersonal Skills**:

- Outstanding verbal and written communication skills.
- Strong interpersonal skills with the ability to build rapport with clients and staff at all levels.
- Exceptional customer service skills with the ability to de-escalate potentially difficult situations.

**Organizational and Time Management Skills**:

- Highly organized with strong attention to detail.
- Ability to re-prioritize workload and adapt to changing circumstances.
- Strong time management skills with the ability to work effectively within tight timelines on simultaneous projects.

**Professionalism and Judgment**:

- Professional and courteous manner.
- Excellent judgment and problem-solving skills.
- Ability to take ownership of administrative tasks and proactively seek out opportunities to contribute.
- Ability to work independently and as part of a team.
- Availability to work overtime as required.

**Technical Skills**:

- Highly proficient in MS Office Suite (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat.
- Ability to grasp new technological tools and software.
- Strong analytical, research, and problem-solving skills.

**Client Service and Confidentiality**:

- Exceptional client service mindset with the ability to convey accounting concepts and services to clients effectively.
- Ability to work in a confidential environment and handle sensitive information with complete discretion.

**Personal Attributes**:

- Driven, flexible, and motivated to help others.
- Proactive self-starter with the ability to work independently.
- Ability to recognize the big picture and prioritize tasks to meet deadlines.
- Self-motivated, results-oriented individual who demonstrates initiative and big-picture perspective.

**Additional Skills and Attributes**:

- Strong business acumen with the ability to build positive professional relationships.
- Ability to develop a positive rapport and convey accounting concepts and services with clients.
- Demonstrated ability to handle multiple tasks and deadlines effectively.
- Versatility to thrive in a variety of tasks, embracing both problem-solving projects and routine assignments**.**

Pay: $38,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- full-time admin accounting firm: 1 year (preferred)
- Database

  • Administrative Assistant

    5 days ago

    Coquitlam, Canada Prairie Mobile Communications Full time

    _**Are you a positive, professional, customer focused, energetic individual who wants to help their team succeed by keeping things organized and efficient?**_ Prairie Mobile Communications is seeking an Administrative Assistant to join our team at our WTS Wireless location in Coquitlam, BC. This is a permanent full-time opportunity. **Key Duties**: -...

  • Administrative Assistant

    3 months ago

    Coquitlam, Canada Prairie Mobile Communications Full time

    _**Are you a positive, professional, customer focused, energetic individual who wants to help their team succeed by keeping things organized and efficient?**_ Prairie Mobile Communications is seeking an Administrative Assistant to join our team at our WTS Wireless location in Coquitlam, BC. This is a permanent full-time opportunity. **Key Duties**: -...

  • Administrative Assistant

    2 months ago

    Coquitlam, Canada Launch Rehab Full time

    **Overview** The Administration Team plays a crucial role in ensuring the smooth and efficient operations of the company. As a member of the Administration Team, you will be responsible for managing various administrative tasks, providing support to therapy team, and maintaining accurate records. The role provides customer service and administrative...

  • Administrative Assistant

    1 month ago

    Coquitlam, Canada Launch Rehab Full time

    **Overview** The Administration Team plays a crucial role in ensuring the smooth and efficient operations of the company. As a member of the Administration Team, you will be responsible for managing various administrative tasks, providing support to therapy team, and maintaining accurate records. The role provides customer service and administrative...

  • Administrative Assistant

    7 months ago

    Coquitlam, Canada Coquitlam Centre Dental Clinic Full time

    Coquitlam Centre Dental Clinic is seeking detail-oriented administrative assistant to help keep our office running smoothly on a day-to-day basis. We are a large dental clinic and rely heavily on our admin. **Duties include**: - Pulling and organizing charts for the following day(s) - Filing charts and various documents - Creating new patient charts - Some...

  • Administrative Services Assistant

    2 months ago

    Coquitlam, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly detail-oriented and organized Administrative Services Assistant to join our team at beBee Professionals in Coquitlam. As an Administrative Services Assistant, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...

  • Office/administrative Assistant

    6 months ago

    Coquitlam, Canada PuroClean Property Damage Services Full time

    Company Description: PuroClean is a fast paced and rapidly growing company located in Coquitlam/Langley area that provides first class emergency restoration service. We offer competitive wages, training, and opportunities for growth. We are currently seeking an Office/Administrative Assistant who will provide general administrative support, data entry and...

  • Administrative Services Assistant

    3 months ago

    Coquitlam, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Coquitlam. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office, providing administrative support to our staff, and maintaining accurate records.Key...

  • Administrative Assistant

    3 months ago

    Coquitlam, Canada Prairie Mobile Communications Full time

    **Post Date**: 2024-09-24 **Closing Date**: Open until filed **Location**: Coquitlam, BC **_ Are you a positive, professional, customer focused, energetic individual who wants to help their team succeed by keeping things organized and efficient?_** **The Role**: **Qualifications**: - A minimum of one (1) year experience in a reception/front desk/...

  • Program Administrative Assistant

    6 months ago

    Coquitlam, Canada CLUB AVIVA Full time

    **Job Title**: Program Administration Assistant **Responsibilities**: - Assist head coaches with administrative tasks, including assisting organizing some special events and managing schedules. - Solve problems proactively to ensure smooth program operations. - Manage EFT (Electronic Funds Transfer) transactions as needed. - Maintain and communicate...

  • Administrative Services Assistant

    3 months ago

    Coquitlam, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations at beBee Professionals in Coquitlam. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including...

  • Accounting and Administrative Assistant

    2 months ago

    Coquitlam, Canada Bevco Sales International Inc. Full time

    **WHO ARE WE?** BEVCO is a leading provider of conveyor and packaging machinery solutions, serving customers across Canada, USA, and Latin America. With a commitment to customer satisfaction and on-time delivery, we specialize in delivering quality made products and exceptional service to meet the needs of diverse industries. We are seeking a dedicated and...

  • Faculty Administrative Assistant

    6 months ago

    Coquitlam, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Faculty Administrative Assistant

    7 months ago

    Coquitlam, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Business Administration Assistant

    2 months ago

    Coquitlam, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to support our office operations. The ideal candidate will have previous experience in an administrative role and possess strong organizational and multitasking skills.Key Responsibilities:Manage office correspondence, schedule meetings, and maintain office...

  • Legal Administrative Assistant

    6 months ago

    Coquitlam, Canada Spraggs Law Full time

    **Legal Administrative Assistant** **Location: Coquitlam, BC** Spraggs Law, one of Coquitlam's premier law firms, currently has an opening for a Legal Administrative Assistant! For 50 years, we have served the people of the Tri-Cities, delivering results that meet their needs. We balance legal skill, efficiency, and client satisfaction to help our clients...

  • Legal Administrative Assistant

    7 months ago

    Coquitlam, Canada Spraggs Law Full time

    **Legal Administrative Assistant** **Location: Coquitlam, BC** Spraggs Law, one of Coquitlam's premier law firms, currently has an opening for a Legal Administrative Assistant! For 50 years, we have served the people of the Tri-Cities, delivering results that meet their needs. We balance legal skill, efficiency, and client satisfaction to help our clients...

  • Faculty Administrative Assistant

    6 months ago

    Coquitlam, Canada Douglas College Full time

    **Work Arrangements** - Please indicate on your cover letter which shift you are interested in: - Option 1: 8:00am to 1:30pm - Option 2: 11:00am to 4:30pm - Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. Douglas College (DC) is committed to supporting a healthy work/life balance...

  • Administrative Assistant

    2 months ago

    Coquitlam, Canada Emterra Group Full time

    As part of our exciting, continued growth, Emterra has been awarded the contract to support Metro Vancouver’s Recycling and Waste Centers located in Surrey, Coquitlam and North Vancouver. This position will play a key role in these new operations. If you are an experienced, energetic and customer-focused administrative professional, interested in joining...

  • Receptionist/administrative Assistant

    3 months ago

    Coquitlam, Canada Phoenix Restorations Full time

    Duties Include: - Maintain and regularly update front desk procedure manual - Downloading/uploading and organizing of claim related photographs - Assist with office supplies and uniforms - Weekly Tracking of Inbound Calls - Train staff for reception coverage - Park fleet vehicles through an online paid parking account - Assist with other duties as...